Assistant Financial Controller

RecruitMyMom; South Africa; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A well-established winery in South Africa seeks an Assistant Financial Controller for a 4-month fixed-term in-office role. This position involves reconciliation tasks, financial processing, and reporting across various business areas. The ideal candidate will have a relevant qualification and proven experience in financial roles, including proficiency in accounting software like Sage and Xero. Strong attention to detail and time management skills are necessary.

Benefits

Growth opportunities

Friendly workplace environment

Qualifications

• Proven experience in accounting, finance, or bookkeeping.
• High level of accuracy in managing financial records.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Perform reconciliations for various accounts and deposits.
• Ensure accuracy in financial processing.
• Document and manage insurance claims as they occur.

Skills

Accounting software proficiency

Time management

Attention to detail

Communication skills

Problem-solving

Education

Relevant qualification in Accounting or Finance

Tools

Sage

Xero

Excel

TallOrder

WineMS

Job description

Overview

A well-established and respected winery with a proud heritage and a growing presence across their vineyard, cellar, and hospitality operations is looking to appoint an Assistant Financial Controller for a 4-month fixed term in-office role.

This position is responsible for performing a wide range of reconciliation tasks, financial processing, and reporting activities across multiple areas of the business. The role involves performing reconciliations for accommodation deposits, restaurant and WTC cash up reconciliations, customer accounts, bank processing, hospitality, and loan reconciliations. Additionally, the Assistant Financial Controller will handle specific tasks related to insurance claims and reconciliation of payments through different systems like Zapper and SnapScan. The position ensures accurate and timely reconciliations, contributing to the company's financial integrity and operational efficiency.

Key Responsibilities

• Accommodation Deposit Reconciliation: Reconcile accommodation deposits to ensure all payments received match with bookings. Address any discrepancies in deposit records promptly.
• Accommodation Reconciliation: Perform reconciliation of accommodation-related transactions, including bookings and payments. Ensure all accommodation charges are correctly recorded and balanced.
• Accommodation Turnover Reconciliation: Reconcile turnover for accommodation-related revenue, comparing actuals to expected turnover. Investigate and resolve any discrepancies in turnover reports.
• Balance Sheet Items Reconciliation (Monthly): Reconcile balance sheet items on a monthly basis to ensure all accounts are accurately represented. Ensure that all accounts are in balance and discrepancies are resolved before month-end.
• Bank Processing and Reconciliation: RBE & RBP (Every Tuesday & Friday): Process bank transactions for RBE and RBP accounts. Perform reconciliations of bank statements to ensure all deposits and payments are correctly reflected.
• Diesel Reconciliation (RBP) (Monthly): Perform diesel-related reconciliations for RBP, ensuring that all diesel purchases and usage are accurately recorded as prescribed by SARS.
• Franschhoek Wine Tram Customer Reconciliation (Wine, Curated, Rail & Wine) (Daily): Reconcile customer transactions for the Franschhoek Wine Tram, including wine, curated experiences, rail and wine purchases. Ensure all transactions are accurately recorded and resolved.
• Hospitality Customer Reconciliation (Daily): Ensure that all hospitality transactions are processed and discrepancies are addressed.
• Insurance Claims (As Occur): Process and reconcile insurance claims as they occur. Ensure that claims are documented accurately and submitted promptly to the relevant insurance company.
• Loan Accounts Reconciliation: RBE & RBP (Weekly): Reconcile loan accounts for RBE and RBP on a weekly basis to ensure that all loan transactions are accurately recorded and reconciled.
• Padel Reconciliation (Weekly): Reconcile all transactions related to Padel activities, ensuring accurate recording of payments and charges.
• Petty Cash Processing: RBE & RBP (Monthly & Weekly): Process and reconcile petty cash transactions for RBE and RBP accounts on a weekly and monthly basis. Ensure that all petty cash disbursements are correctly documented and balances are maintained.
• Tall Order Cash & Credit Cards & Zapper & SnapScan Reconciliation (Monthly): Perform reconciliation of cash, credit card, Zapper, and SnapScan transactions for TallOrder on a monthly basis. Investigate and resolve any discrepancies in payment records for large orders.
• Wedding Customer Reconciliation (As they occur): Reconcile wedding-related customer transactions, including payments for services such as venue hire, catering, and other wedding-related charges. Ensure all wedding customer accounts are accurately reconciled as they occur.

Requirements

• Education: A relevant qualification in Accounting, Finance, or a related field is preferred.
• Experience: Proven experience in accounting, finance, or bookkeeping and reconciliations.
• Technical Skills: Proficiency in accounting software (e.g., Sage, Xero) and MS Office Suite (Excel, Word), TallOrder and WineMS.
• Attention to Detail: High level of accuracy in managing financial records and transactions.
• Time Management: Ability to manage multiple tasks and meet deadlines efficiently.
• Communication Skills: Strong verbal and written communication skills for internal and external interactions.
• Problem-Solving: Ability to identify discrepancies and resolve issues in a timely and professional manner.

Benefits

Join a cultivating business of not only fine wines and exceptional guest experiences, but also a thriving workplace where people grow together.