Assistant Finance and Administration Manager

Excellerate JHI; Gauteng; On-site; ZAR 40 000 - 80 000; Full time

Job summary

Join a leading real estate services company as an Assistant Finance and Administration Manager. In this role, you'll manage the full finance and admin components of commercial and retail operations. You'll ensure smooth functioning while leveraging your expertise in finance and administration. This innovative firm values your contributions and offers a collaborative environment where you can thrive. If you're ready to take the next step in your career and make an impact, this opportunity is perfect for you.

Qualifications

• 5+ years experience in Finance and Administration with emphasis on Accounting.
• Strong planning, organizing, and leadership skills.

Responsibilities

• Manage administrative functions including accruals and invoicing.
• Oversee financial management and reporting for the team.
• Implement corrective actions for audit findings.

Skills

Finance and Administration

Accounting

Planning and Organizing

Leading and Supervising

Analyzing

Applying Expertise and Technology

Persuading and Influencing

Delivering Results

Job description

Who we are

We are a leading real estate services company that combines global standards with specialised local knowledge to create customizable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing, and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

Why choose us

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

About the role

As Assistant Finance and Administration Manager, you will oversee and manage the full finance and admin components of commercial and retail operations, ensuring smooth, efficient, and effective functioning.

What you will bring

• At least 5 years of experience in Finance and Administration, with an emphasis on Accounting
• Planning and Organizing
• Leading and Supervising
• Analyzing
• Applying Expertise and Technology
• Persuading and Influencing
• Delivering Results and Meeting Customer Expectations

What you will be doing

1. Manage administrative functions according to policies and procedures, including:
   • Accruals
   • Oversee petty cash
   • Invoicing sundry debtors
   • Oversee gift card sales
2. Financial management of the team, including:
   • Assist with budget preparation and scrutiny
   • Month-end accruals
   • Month-end reconciliations
   • Variance reporting
   • Assist with quarterly forecasting
   • Monthly financial reporting to Liberty, including the new owner reporting pack
   • Check monthly statistical information compiled by the team
   • Manage Merchants Association expenses and reporting
   • Liaise with utility companies regarding tenant queries
   • Log utility queries on MyMCS and track them
   • Assist credit control with tenant inquiries
   • Assist with audit queries
   • Conduct tenant meetings to resolve issues
   • Prepare detailed tenant rental variance reports
   • Check tenant pre-billing
   • Process adhoc journals for billing corrections
   • Assist Finance Manager with ad hoc requests
3. Office management for retail and commercial buildings, including:
   • Telephone systems and costs
   • Office equipment
4. Manage non-GLA income through invoicing and tracking
5. Implement corrective actions for audit findings