Assistant Director: Admin - Secretariat Support

Phanda Personnel; Pretoria; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a dedicated individual to provide secretariat and logistical support within a dynamic office environment. This role involves coordinating executive meetings, managing documentation, and ensuring smooth communication across various departments. The ideal candidate will possess strong organizational skills, excellent written and verbal communication abilities, and a keen eye for detail. If you thrive in a fast-paced setting and are passionate about contributing to effective governance, this opportunity is perfect for you.

Qualifications

• A three-year national diploma or degree in office management or equivalent qualification.
• Minimum of 2-3 years' work experience in secretariat support services.

Responsibilities

• Provide secretariat support for executive meetings.
• Coordinate ODG Unit meetings and planning sessions.
• Manage document and information effectively.

Skills

Organisation and administration skills

Excellent verbal and written communication skills

Report writing

Presentation skills

Interpersonal skills

Problem-solving skills

Computer literacy

Project management skills

Education

National diploma or degree in office management

2-3 years' experience in secretariat support

Job description

Purpose

To provide secretariat and logistical support in the Office of the Director-General.

Key Result Areas

• Provision of secretariat support services for executive meetings
• Logistical support for executive meetings
• Coordination of ODG Unit meetings and planning sessions
• Distribution of external Cabinet memos and coordination of Minister's Cabinet briefing notes
• Providing admin support
• Document and information management

Competency Requirements

Knowledge

• Excellent knowledge of government processes
• Knowledge of organising, planning, executing and monitoring projects
• Knowledge of departmental policies and procedures
• Knowledge of secretariat support services
• Understanding of Minimum Information Security Standards.

Skills

• Organisation and administration skills
• Excellent verbal and written communication skills
• Report writing, editing and presentation skills
• Well-developed interpersonal and problem-solving skills as well as an ability to coordinate work within a team environment
• Self-driven and ability to meet deadlines
• Client orientation and customer focus, Stakeholder relations and Networking
• Ability to work under pressure with minimum supervision
• Inclination to pay attention to detail and willingness to take initiative
• Problem solving skills
• Computer literacy
• Project management skills

Personal Attributes

• Ability to work with diverse people
• Ability to work under pressure
• Ability to work independently
• Team player
• Be innovative and creative
• Ability to make decision
• Focused on clients and results
• Pay attention to details
• Reliable and trustworthy

Qualifications and Experience

• A three-year national diploma or degree (NQF level 6) in office management, public administration, management or business management or equivalent qualification.
• A minimum of 2-3 years' work experience in secretariat support services, administration environment and records management.

Desired Skills:

• Report writing
• editing and presentation skills
• Client orientation and customer focus
• Stakeholder relations and Networking