Assistant Company Secretary - Fixed Term Contract

Rcl Foods; Durban; On-site; ZAR 500,000 - 750,000; Full time

Job summary

RCL Foods seeks an Assistant Company Secretary on a Fixed Term Contract to provide secretariat and corporate governance support. The position requires strong administrative, communication, and organizational skills, along with 5 years of relevant experience. Responsibilities include coordinating meetings, compliance management, and maintaining statutory records.

Qualifications

• Minimum of 5 years working experience in this role or similar.
• Familiar with Companies Act 71 and King IV requirements.

Responsibilities

• Provide secretariat support and corporate governance for RCL Foods.
• Coordinate Board meetings, prepare agendas, and manage compliance registers.
• Maintain statutory book and records in accordance with legal requirements.

Skills

Strong communication skills

Attention to detail

Organizational skills

Education

Matric (Grade 12)

Governance, Law or CIS experience

Job description

Assistant Company Secretary - Fixed Term ContractDetails

Closing Date / 02 / 10

Reference Number RCL-4

Company RCL Foods

Job Title Assistant Company Secretary - Fixed Term Contract

Functions Administration

Job Type Classification Contract

Location - Town / City Westville

Location - Province KwaZulu-Natal

Location - Country South Africa

Job DescriptionWe at RCL FOODS have recently relaunched our purpose to"We Grow What Matters". We are a deeply rooted South African business, and we believe our country will thrive when we collectively grow what matters.

Our purpose is anchored in a culture of empowerment and accountability, with uncompromising integrity at its heart.

We are inspired by our unwavering commitment to "Grow What Matters,", placing People, Growth and Sustainability at the forefront of everything we do.

Our Talent Team is on the hunt for anAssistant Company Secretary on a Fixed Term Contract within our Group Services Division.

The role will be based in Westville and report to the Company Secretary.

The key purpose of this role is to provide timely and effective secretariat support and corporate governance support to RCL FOODS and its subsidiary entities across the Group, including the joint ventures.

Be responsible for ensuring compliance with all relevant statutory and regulatory requirements, including timely filing of returns.

Coordinate Board and committee meetings, preparing agendas, packs, and post meeting administration.

Manage general administration in the function, including maintaining statutory book and records.

General support to the Group Information Office responsible for compliance with POPIA and PAIA.

Supporting and participating in the execution of projects and interventions at Group level.

Driving the company ethics, culture and values.

Matric (Grade 12).

Governance, Law or CIS experience required.

Minimum of 5 years working experience this role or similar.

Great admin, communication and interpersonal skills.

Knowledge and Skill :

Familiar with the Companies Act 71 of and King IV.

Knowledge of director roles and responsibilities.

Knowledge of CIPC and its online system.

Knowledge of Trust & Company administration.

Strong communication skills (written and verbal).

High level of assertiveness.

Excellent organizational skills, and attention to detail.

Duties & Responsibilities Providing company secretarial services to the whole group.

Maintaining company records in accordance with the requirements of the Companies Act and the JSE listing requirements such as appointments and changes to Directors, and annual returns.

Assist with the requirements for the appointment of directors and the proper induction and orientation thereof.

Ensure the board's policies and instructions are communicated to the relevant persons in the company and that pertinent issues from management are referred back to the board where appropriate.

Liaising with shareholders and handling of shareholders queries and liaising with the transfer secretary.

Preparation and management of company registers; compliance registers; minute books & resolution books (whole group).

Organising and coordinating AGM.

Coordinating Board and committee meetings including the preparation of agendas and meeting packs (diligent).

Compiling and ensuring the publication of board papers for the Board and committees in accordance with accepted timing.

Reviewing, administering and maintaining board / executive committee charters / terms of reference, in accordance with JSE Listing Requirements, KING IV & Companies Act.

Consolidating responses / feedback to specific agenda items and matters arising and sending out list to relevant parties.

Ensuring all supporting documentation is provided and communicated timeously, in conjunction with the agenda, to board & committee members.

Contributing toward the preparation of annual reports.

Corporate governance throughout Group, including advising the board in respect of corporate governance principles, including King IV.

Ensuring good internal and external stakeholder relationships as it pertains to the company secretarial function in the group.

All CIPC transactions for whole group.

Attend to general ad hoc requests including for FICA documentation.

Draft resolution and authority / confirmation where requested, for the Group.

Support internal and external auditors (combined assurance) with documentary and information requirements.

Be responsible for obtaining approval for and processing all invoices, so that payment is timeously made.

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Assistant Company Secretary • Durban, KwaZulu-Natal