Assistant Company Secretary

Exceed HR and Recruitment; Stellenbosch; On-site; ZAR 400 000 - 600 000; Full time

Job summary

A professional recruitment agency in Stellenbosch seeks an experienced Assistant Company Secretary. Responsibilities include preparing CIPC submissions, advising on compliance with legislation, organizing board meetings, and maintaining statutory records. Candidates must possess a relevant post-matric qualification and a minimum of 5 years' experience in a company secretarial or governance role. Strong knowledge of the Companies Act and excellent organizational skills are essential. This role is pivotal in ensuring effective governance and compliance within the organization.

Qualifications

• Minimum 5 years in a company secretarial or governance role.
• Strong understanding of the Companies Act and governance principles.
• Experience with preparing CIPC submissions and maintaining statutory records.

Responsibilities

• Prepare and file CIPC submissions and maintain statutory records.
• Advise on compliance with MOIs and company policies.
• Support corporate transactions, including drafting resolutions.
• Organize and manage board and committee meetings.

Skills

Understanding of the Companies Act

Compliance frameworks

Board documentation preparation

Strong organizational skills

Education

Post-matric Diploma or Advanced Certificate

Tools

MS Office Suite

OpenText

CIPC e-services

Digital signature platforms

Job description

Assistant Company Secretary job vacancy in Stellenbosch.

Duties and Responsibilities:

• Prepare and file CIPC submissions and maintain statutory records.
• Advise investment managers on compliance with MOIs, company policies, and the Companies Act.
• Support corporate transactions, including drafting resolutions and implementing board decisions.
• Organise and manage board and committee meetings, including agendas, minutes, and follow-ups.
• Draft and review board documents, reports, and annual statutory documentation.
• Liaise with shareholders, directors, CIPC, and internal departments.
• Monitor and interpret legislative changes affecting governance and compliance.

Requirements:

• Post-matric Diploma or Advanced Certificate in a relevant field.
• Minimum 5 years in a company secretarial or governance role.
• Strong understanding of the Companies Act, governance principles, and compliance frameworks.
• Diligent Board books, OpenText (preferred), CIPC e-services, digital signature platforms, MS Office Suite.