Assistant Company Secretary

Apex Group Ltd; Cape Town; On-site; ZAR 300,000 - 600,000; Full time

Job summary

An established industry player seeks a dedicated individual to support the Company Secretary in delivering exceptional corporate secretarial services. This role involves maintaining compliance with legislative requirements, managing corporate records, and facilitating board meetings. The ideal candidate will thrive in a dynamic environment, ensuring effective communication and stakeholder relationships while keeping abreast of legislative changes. Join a forward-thinking organization that values your contributions and offers you the opportunity to develop your skills in a supportive atmosphere. Embrace the chance to make a significant impact in the corporate governance landscape.

Qualifications

• 3-5 years of experience in a corporate secretarial environment.
• Experience in drafting minutes and resolutions is essential.

Responsibilities

• Maintain company records in accordance with compliance and statutory requirements.
• Assist with planning and coordinating board and committee meetings.
• Draft minutes, resolutions, and general correspondence.

Skills

Corporate Governance

Compliance Management

Stakeholder Relationship Management

Legal Drafting

Regulatory Submissions

Education

B.Com (Law)

LLB

Qualification with CGISA

Tools

Database Management Systems

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you.

Summary Of The Position

You will report to the Company Secretary. You will be responsible for assisting the Company Secretary with the provision of company secretarial services and the administration of the corporate entities forming part of the South African business. You will assist the Company Secretary to support the business in the proper administration of corporate entities that form part of the business.

The Role & Key Responsibilities:

• Responsible Maintenance of Company records in accordance with legislative, internal compliance and other statutory requirements;
• Maintenance of databases;
• To assist the Company Secretary with planning and coordinating for board and committee meetings;
• Drafting of minutes, resolutions and general correspondence and arranging for signing of documents as required;
• Collate board packs;
• Ensure any changes to companies are appropriately approved and lodged;
• Submission of annual returns; regulatory submissions and ad-hoc statutory requests;
• Regular liaison with third parties including auditors and CIPC;
• Building and maintaining sound stakeholder relationships;
• Keeping abreast with new developments/legislation pertaining to corporate entities including relevant tax legislation;
• Recording and communicating legislative changes;
• To assist the company secretary in providing advice to the board and management in relation to applicable legislative and other statutory requirements;
• To assist the company secretary to establish systems and processes to ensure compliance with applicable regulatory requirements;
• Maintaining company AML due diligence packs for client due diligence exercises.

Required Qualifications:

• A relevant degree in B.Com (Law)/LLB.
• An Admitted Attorney would be an added advantage.
• A Qualification with Chartered Governance Institute of Southern Africa (CGISA) or similar would be an added advantage.

Experience:

• 3-5 years relevant experience within a corporate secretarial environment.
• Experience in drafting minutes and resolutions is essential.