Assistant Accountant

Full Booking function in addition to the below:

1. Ensure appropriate accounting policies are applied during the preparation of yearly budgets.
2. Supervise daily operations within the scope of accounts receivable and accounts payable.
3. Collaborate with accounts and finance managers to ensure the smooth running of an organization's accounts department.
4. Assist with tax returns, work independently on bookkeeping and account reconciliations, and handle load payments on Standard Bank Business Online.
5. Reconciliation of historical entries on Microsoft Dynamics: Ability to identify errors.
6. Investigating reconciling items and driving resolution with the Financial Manager and Financial Accountant.
7. Reconciling unmatched payments to uncaptured invoices and credit notes.
8. General ledger reconciliations.
9. Analytical evaluation of vendor accounts against payments made.
10. Assist with external audit preparation.
11. Collaborate with Financial Managers and other team members to successfully execute various accounting tasks.
12. Comply with the requirements of the quality management system.

Requirements and skills:

1. Sound accounting knowledge.
2. Confidentiality.
3. Thoroughness.
4. Pays attention to detail, displays a high level of integrity, and is deadline-driven.
5. Excellent organisational and planning skills with the ability to prioritize time and work effectively.
6. Can communicate within the team and contribute to the overall success of the team.
7. Adaptable as this is a constantly changing environment.

Qualifications & Experience:

1. Experience 5 years plus preferred (Experience in an accounting firm would be advantageous).
2. Our ideal candidate has a minimum matric and a tertiary education in Bookkeeping or Finance.

Salary Budget: Market-Related.

Term: 6 Months with the possibility of becoming permanent.

Duties and Responsibilities:

1. General Journal Entries: Raising monthly accruals, Credit note provision, All general ledger journals in preparation for management accounts.
2. Accounts Receivable (All Entities): Provide management with a weekly listing of ship files outstanding by Voyage Statement Status, Provide Management with a Monthly Customer Age analysis, Unapplied payments report - Customers, Maintenance of Clearing Accounts, Pe Transactional data – preparation, Related party trading accounts - NSC (Natal) and NSC (Cape), Intercompany trading accounts - National Ship Chandlers (PE) Office - NAT.
3. Accounts Payable (All Entities): Processing of foreign vendor invoices including the assignment of charge items, To ensure that the rate of exchange is aligned with the incoterms as described, Releasing of purchase orders (rounding, cents adj), Provide Management with Monthly Vendor Age analysis, Unapplied payments report - Vendors, Purchase Order Maintenance, Purchase Order Approval, Releasing of purchase orders (rounding, cents adjustment), ROE Request from buyers.
4. General: Credit Card and Fleet Card Import Template, Manage General Ledger reconciliations including maintenance ledgers, Performing periodic financial analyses to detect and resolve problems, Prepare working paper file for internal and external audits and review by management, Prepare balance sheet reconciliations - monthly, Prepare income statement reconciliations - monthly, Ensure that all control accounts are reconciled to sub-ledgers including Accounts receivable, Accounts Payable, Cash and Bank Accounts, Inventory, Preparation of the VAT for submission month for all related entities, Preparation of the EMP and EMP for submission on e-filing and easyfile, Tax and VAT compliance - SARS Correspondence, Assist with Provisional Tax calculations and submission, Facilitating the Monthly Invoice Processing, Ensure that all operating expenses are accounted for and reconciled through vendor ledgers, Stock Valuations and Stock Adjustments.
5. Fixed Assets (All Entities): Maintenance of the fixed asset and tax asset registers for all entities, Ensure that all assets are accounted for both with NAV and in Excel, Update additions, disposals, and scrapping with the FAR's.