Assistant Accountant

Prudent HR Solutions; East London; On-site; ZAR 180 000 - 300 000; Full time

Job summary

An established industry player is seeking an Assistant Accountant to manage financial activities for fuel stations and convenience stores. In this pivotal role, you will oversee daily reconciliations, payroll processing, and stock movement analysis while ensuring compliance with regulations. Your expertise will contribute to maintaining accurate financial records and timely reporting. If you are a detail-oriented professional with a passion for accounting and a proven track record in bookkeeping, this opportunity is perfect for you. Join a dynamic team and make a significant impact in a thriving environment!

Qualifications

• 5+ years of experience in a relevant accounting role.
• Strong bookkeeping skills, especially in fuel station operations.

Responsibilities

• Review daily reconciliations and ensure accuracy of records.
• Handle payroll processing and maintain accurate records.
• Monitor accounts receivable and ensure timely collections.

Skills

Bookkeeping

Stock Movement Reporting

Payroll Management

VAT Preparation

Analytical Skills

Education

Relevant Degree or Diploma in Accounting

Job description

Job Description Assistant Accountant Duties for Fuel Station, STFA and Fuel Convenience Store Daily Bookkeeper Reconciliation Review

• Review and verify daily reconciliations performed by the bookkeeper, ensuring the accuracy of cash, reward, account, and EFT sales records.
• Cross-check reconciliations against third-party systems such as CashNet, MiniPOS, account, and reward system records.
• Investigate and resolve any discrepancies or anomalies identified in the reconciliations.

Stock Movement Analysis

• Analyze stock movement reports to ensure that stock levels align with recorded sales and purchases.
• Verify that correct and timely orders were placed for all sites to avoid stock shortages or overstocking.
• Liaise with suppliers and site managers to address stock-related issues, discrepancies, or inefficiencies.

Wage and Payroll Preparation

• Handle the complete wage and payroll processing for all sites, including ABM, MFC, BTW, and STFA.
• Maintain accurate payroll records, including attendance, overtime, and deductions.
• Ensure compliance with MIBCO (Motor Industry Bargaining Council) regulations, including contributions, employee benefits, and statutory requirements.
• Prepare and submit payroll-related reports to management and relevant authorities as required.

Invoice and Filing Maintenance

• Organize and maintain a systematic filing system for all invoices.
• Ensure all invoices are filed accurately, categorized, and are easily retrievable for audits or reference.
• Periodically review the filing system for completeness and accuracy.

Accounts Receivable Maintenance

• Monitor and maintain accounts receivable, ensuring timely invoicing and collection of payments from customers.
• Reconcile accounts receivable balances with sales records and third-party systems.
• Follow up on outstanding payments and address any issues related to customer accounts.
• On request, prepare detailed VAT invoice schedules for all transactions, ensuring compliance with VAT regulations.
• Collaborate with the bookkeeper and auditors to provide accurate and complete VAT-related documentation.
• Assist with VAT submissions and ensure deadlines are met.

Compliance and Reporting

• Ensure all financial activities adhere to regulatory and organizational policies.
• Prepare and submit reports to management, highlighting key metrics such as reconciliations, stock movement insights, payroll updates, and accounts receivable statuses.
• Assist in financial audits by providing necessary records and supporting documentation.

Requirements

• 5+ Years Experience in a relevant role
• Bookkeeping of Fuel Station books highly advantageous.
• Stock Movement Reporting
• Payroll Management
• VAT Preparation Requirements