Assistant Accountant

Prudent HR Solutions; East London; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company is seeking an Assistant Accountant to manage financial reconciliations, payroll, and compliance for fuel stations. The role requires extensive experience in bookkeeping, particularly for fuel stations, alongside strong skills in stock reporting and payroll management to ensure operations run smoothly.

Qualifications

• 5+ years experience in a relevant role.
• Experience in bookkeeping of fuel station books is highly advantageous.

Responsibilities

• Review and verify daily reconciliations ensuring accuracy of financial records.
• Handle wage and payroll processing for multiple sites.
• Monitor accounts receivable and ensure timely collection of payments.

Skills

Cash Management

Stock Movement Reporting

Payroll Management

VAT Preparation

Education

Relevant Bookkeeping Qualifications

Job description

Assistant Accountant Duties for Fuel Station, STFA and Fuel Convenience

Store

Daily Bookkeeper Reconciliation Review

• Review and verify daily reconciliations performed by the bookkeeper, ensuring the accuracy of cash, reward, account, and EFT sales records.
• Cross-check reconciliations against third-party systems such as CashNet, MiniPOS, account, and reward system records.
• Investigate and resolve any discrepancies or anomalies identified in the reconciliations.
  
  

Stock Movement Analysis

• Analyze stock movement reports to ensure that stock levels align with recorded sales and purchases.
• Verify that correct and timely orders were placed for all sites to avoid stock shortages or overstocking.
• Liaise with suppliers and site managers to address stock-related issues, discrepancies, or inefficiencies.
  
  

Wage and Payroll Preparation

• Handle the complete wage and payroll processing for all sites, including ABM, MFC, BTW, and STFA.
• Maintain accurate payroll records, including attendance, overtime, and deductions.
• Ensure compliance with MIBCO (Motor Industry Bargaining Council) regulations, including contributions, employee benefits, and statutory requirements.
• Prepare and submit payroll-related reports to management and relevant authorities as required. Invoice and Filing Maintenance
• Organize and maintain a systematic filing system for all invoices.
• Ensure all invoices are filed accurately, categorized, and are easily retrievable for audits or reference.
• Periodically review the filing system for completeness and accuracy.
  
  

Accounts Receivable Maintenance

• Monitor and maintain accounts receivable, ensuring timely invoicing and collection of payments from customers.
• Reconcile accounts receivable balances with sales records and third-party systems.
• Follow up on outstanding payments and address any issues related to customer accounts.
  
  

VAT Invoice Schedule Preparation

• On request, prepare detailed VAT invoice schedules for all transactions, ensuring compliance with VAT regulations.
• Collaborate with the bookkeeper and auditors to provide accurate and complete VAT-related documentation.
• Assist with VAT submissions and ensure deadlines are met.
  
  

Compliance and Reporting

• Ensure all financial activities adhere to regulatory and organizational policies.
• Prepare and submit reports to management, highlighting key metrics such as reconciliations, stock movement insights, payroll updates, and accounts receivable statuses.
• Assist in financial audits by providing necessary records and supporting documentation.
  
  

Requirements

• Relevant Bookkeeping Qualifications
• 5+ Years Experience in a relevant role
• Bookkeeping of Fuel Station books highly advantageous.
• Stock Movement Reporting
• Payroll Management
• VAT Preparation