Asistant Project Manager - Talent Pool Full-Time

Turner & Townsend; South Africa; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Turner & Townsend in South Africa seeks a project coordinator to support delivery across real estate and infrastructure programs. You will document meetings, prepare briefs, and assist with project administration and reporting to keep stakeholders informed.

You will coordinate team information flow, support procurement activities, and help manage health and safety, risk, and contract documentation to ensure timely project outcomes and a strong client relationship.

Qualifications

• BSc Degree or BTech Degree or Diploma (preferably in Construction Management)
• Registration with professional institution in region

Responsibilities

• Attend meetings with Project Manager and Senior Project Manager and/or Country Manager, take minutes and distribute thereof
• Write minutes, memos, agendas, contact sheets and standard forms for project purposes
• Coordinate project administration activities on PPO to track progress and update information
• Coordinate team information flow for internal & external project teams
• Assist in preparing, compiling and completing project documentation and reporting within deadlines (project briefs, flash reports, client/project progress reports, viability reports)
• Assist with compiling appointment letters and contract documentation, site handover and completion documents
• Prepare project programs to monitor progress against schedules
• Assist with procurement strategy, schedules and tender lists, and update tender lists
• Assess Health & Safety reports and notify related parties of items needing attention
• Compile risk registers and risk reports for client/management meetings
• Compile variation agreements and manage variation schedules; assist with internal tenders and tender adjudication reports
• Build relationships with clients by reporting project progress and key issues to foster trust and collaboration

Skills

Minute taking

Project coordination

Administration

Reporting

Education

BSc/BTech/Diploma (Construction Management)

Tools

PPO (Project software system)

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Job Description

Meetings

• Attend meetings with Project Manager, Senior Project Manager and/or Country Manager.
• Takes minutes and undertakes the writing and distribution thereof and setting up of future project meetings.
• Follows up on actions noted in the minutes within the specified time.

Admin

• Undertakes the writing of minutes, memos, agendas, contact sheets and filling in of standard forms project purposes
• Undertakes the gathering of information for all reports.
• Co-ordinates project administration activities on PPO (Project software system) in order to track project and team progress and update of information.
• Coordination of team information flow for internal & external project teams.

Reports

• Assists in preparing, compiling and completing all project documentation and reporting it within the specified deadline:
• Project briefs
• Flash Reports
• Client/ Project Progress Reports
• Concept and viability reports

Contractual

• Assists with compiling appointment letters for project teams and sub- contractors.
• Assist with contract documentation management for clients and projects teams.
• Assist with making sure that all site handover and completion documentation is completed when necessary.

Program Management

• Preparation of project programs to monitor the project progress against programs.

Procurement

• Assisting with setting up of procurement strategy, schedules and policies and following up schedules.
• Monitoring and updating of project tender list for tendered services as per project program.

Health and Safety

• Assesses Health & Safety Reports and notifies related parties of Items requiring attention.

Risk

• Compilation of registers to track risks on the project as necessary.
• Assist with compilation of risk reports for client/management meetings.

Change Management

• Compilation of variation agreements on behalf of the project manager for client approval.
• Management of variation schedule for tracking variations as per schedule.
• Assist country manager with compiling internal tenders as requested
• Assist with compiling project tender adjudication reports for presentation to the client.

Develops Relationships

• Assists with Reporting to clients about project progress and any necessary issues in order to build a relationship with the client.
• Interaction with the project team in order to build confidence and relationship with project team and sub- contractors.

Qualifications

• BSc Degree or BTech Degree or Diploma (preferably in Construction Management)
• Registration with professional institution in region

Experience:

• 2 – 5 years’ experience in the Built/ Fit-outs environment.
• Some experience in the Built or Fit-outs environment will be advantageous
• Experience working with ACC will be advantageous

Additional Information

Our people share our Purpose and Values. Turner & Townsend provides a great place to work, where everyone can make change happen and influence a better world.

We champion our people to succeed in both work and life. To support this we promote a healthy, productive, and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We actively encourage applications from all sectors of the community.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.