Approvals Administrator - Umhlanga, Arch

Winning Form Group; KwaZulu-Natal; On-site; ZAR 200,000 - 300,000; Full time

Job summary

Winning Form Group offers a dynamic opportunity for a Housekeeper in Umhlanga. This role encompasses essential administrative tasks for the Finance Department, requiring a focus on accuracy, accountability, and efficiency. Candidates should have administrative experience and effective communication skills, with a commitment to operational excellence.

Qualifications

• 2-3 years in administrative management.
• Understanding of branch operations and administration procedures.
• Ability to communicate effectively in English.

Responsibilities

• Manage the approval process for expenditure.
• Prepare and distribute required reports.
• Monitor emails daily, including weekends.

Skills

Financial Awareness

Problem Solving

Effective Communication

Education

Relevant Diploma/Degree

Tools

Microsoft Office

Job description

Winning Form has an exciting opportunity available for a Housekeeper to be based in Umhlanga,(Arch). The successful incumbent will be responsible for providing essential administrative support to the Finance Department by managing the approval process for company expenditure. Key responsibilities include handling approval workflows, preparing and distributing reports, ensuring accurate processing of vouchers and reimbursements, and supporting payroll submissions. The role also involves general secretarial tasks and ongoing communication via email, including availability for urgent matters. A strong focus on accuracy, accountability, and continuous improvement is essential, along with a commitment to the company’s values and operational excellence.

Minimum requirements:

• 2-3 Year’s Administrative management
• Computer literate (Microsoft Office)

Advantageous:

• A Valid Driver’s license
• A Relevant Diploma/Degree

Responsibilities:

• Responsible for administrating the approval process for group expenditure by utilizing the Group approval system.
• Consolidating and emailing required reports as requested by Management.
• Responsible to ensure the vouchers process is followed.
• Ensure all subsistence and reimbursement forms are correlated and validated and submitted to payroll before deadline.
• Responsible for administrating AODS either daily or on an ad-hoc basis.
• Execute any operational tasks or secretarial duties as directed from time to time.
• Daily monitoring of emails including week-ends is a requirement. Available 24/7 in case of
• Actively promote the Hollywood values. Live the values and lead as an example to the team.
• Continuously looking to improve efficiency and effectiveness through ongoing learning and new techniques.

Skills and competencies:

• Understanding main business drivers in order to impact on decision making; demonstrating financial awareness; controlling costs and thinking in terms of profit, loss and added value.
• Demonstrates a good understanding of the branch operations, administration and procedures.
• Identify, analyses, organize and solve problems and issues in a timely and effective manner. Anticipate problems, identify root causes and take corrective action. Evaluate effectiveness of a solution.
• Follows through and delivers results in spite of obstacles. Admits to errors and takes corrective action to avoid repetition. Approaches own work with dedication and high sense of responsibility.
• Showing concern for all aspects of the job; accurately checking processes and tasks; maintaining watchfulness over tasks and ability to identify irregularities.
• Ability to communicate effectively in the English language, both verbally and in writing with team members and management. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to read and understand information and ideas presented in

At the Winning Form Group, we believe talent and passion have no limits. We’re committed to an inclusive workplace where everyone, regardless of ability, can thrive. Diversity makes us stronger, and accessibility is central to everything we do. We encourage candidates with disabilities who meet the job requirements to apply, and we’re here to support you with any accommodations during the hiring process.

Please note that only team members who meet the stipulated minimum requirements will be considered.

Please be advised that should you not be contacted within 30 days, kindly consider your application to be unsuccessful.