AP Controller (6-month contract)

Vivo Energy; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading energy company is seeking an AP Controller to manage the accounts payable function, oversee a team, and ensure compliance with financial regulations. The ideal candidate will have a Finance Diploma, 8-10 years of experience, and strong knowledge of ERP systems (SAP s/4hana preferred). This is a 6-month Fixed-Term Contract located in Cape Town, South Africa.

Qualifications

• Minimum 8-10 years of experience required.
• Strong knowledge of accounting systems needed.
• Must be well organized and able to manage competing priorities.

Responsibilities

• Oversee and manage the accounts payable function.
• Lead the AP team and ensure timely processing of invoices.
• Manage vendor relationships and ensure compliance with financial regulations.

Skills

Strong analytical skills

Good communication skills

Customer focused

Team player

Good multitasking skills

Education

Finance Diploma or relevant qualification

Tools

ERP systems (SAP s/4hana preferred)

Microsoft Office Applications

Job description

An AP (Accounts Payable) Controller is responsible for overseeing and managing a company's accounts payable function. This includes ensuring timely and accurate processing of invoices, managing vendor relationships, reconciling accounts, maintaining internal controls, and ensuring compliance with company policies and financial regulations. The AP Controller may also supervise a team, prepare reports, support audits, and collaborate with other departments to ensure efficient cash flow and financial accuracy.

Reports to: Finance Manager

This is a 6-month Fixed-Term Contract.

Principal Accountabilities:

Accounts Payables:

• Ensure the necessary controls for the invoices to be correctly recorded - receipted by the relevant department and correctly matched
• Lead the AP team
• Ensure that invoices not recorded at month end are accrued
• Assist with timely closing of accounts
• Complete Balance confirmation exercise on Monthly Basis for the top.10 suppliers
• Ensure a Good record management
• Contribute with the team for the timely completion of the external audit

Manage Purchase orders:

• Process Purchase order
• Ensure good Record management for the contracts

Manage Treasury:

• Manage VESA Payments
• Prepare Cash Forecast
• Discuss transactions Issues with the Bank
• Print & Communicate Bank Statements on a daily basis
• Manage Bidco Payments & Execute Inward Payments
• Complete Bank Reconciliation on weekly basis

Manage Travel Transactions (Concur)

• Manage Card transactions via Concur
• Review & approve Concur transactions to be transferred to SAP
• Reports on users with outstanding transactions
• P Card Applications and Renewal Cards
• Limit Increases Applications
• Reconcile P CARD vendor account

Key Challenges:

• Provide valuable support to the business (service and lubes activities).
• Maintain a good relationship with the suppliers & service providers
• In time account closing with good quality

Job Knowledge, Skills & Experience:

• Finance Diploma, Economic Diploma or relevant qualification
• Minimum 8-10 years of experience
• Some commercial sense and understanding of procurement
• Strong knowledge of ERP systems (SAP s/4hana is preferred)
• Well organized and able to manage competing priorities
• Strong analytical skills and ability to work independently
• Good communications and interpersonal skills
• Good team player with a flexible approach
• Customer focused
• Good multitasking skills

Competencies:

• Communications and interaction with stakeholders
• Team Working
• Delivers Results
• Demonstrates Courage
• Managing conflict
• Build Relationships
• Data management and Control
• Word processing, spreadsheets
• Analyses and Solve Problems
• Finance Accounting
• Knowledge of accounting systems
• Microsoft Office Applications