Analyst, Recoveries

Unibail-Rodamco-Westfield; Milnerton; On-site; USD 66,000 - 82,000; Full time

Job summary

A leading company in real estate is seeking an Analyst, Recoveries to support financial processes, ensuring accurate reconciliations and effective communication across teams. The role requires expertise in accounting and finance, particularly within the context of property management. Candidates should be proactive, analytical, and capable of handling diverse financial inquiries while collaborating effectively with both internal teams and external partners.

Qualifications

• 3+ years of accounting or finance expertise, preferably in Retail or Commercial Real Estate.
• Demonstrated expertise in ERP systems and advanced proficiency in Excel.
• Strong analytical and communication skills, with a proactive and autonomous work ethic.

Responsibilities

• Support the Recoveries function and oversee reconciliations for retail and office processes.
• Perform tenant recovery calculations and manage lease setups within the E1 accounting system.
• Assist business operations teams with diverse recoveries issues and perform project management tasks.

Skills

Accounting expertise

Financial expertise

Analytical skills

Communication skills

Proficiency in Excel

Education

Bachelor’s Degree in accounting and/or Finance

Tools

ERP (JDE preferred)

Job description

Do you want to help revolutionize a major industry? At Unibail-Rodamco-Westfield (URW), you’ll have the opportunity to impact the future of real estate by developing innovative and engaging places that reinvent being together. Come join a team that builds excitement about working at URW. You’ll get to work with leaders who are passionate about tackling changing consumer behavior with innovative experiences. All this bold vision means the company culture embraces evolution and change. If you're passionate about URW and looking to learn and grow, then we look forward to reviewing your application!

We are currently looking for our :

Analyst, Recoveries

What we offer

The Analyst, Recoveries is responsible for supporting the Recoveries function of Unibail-Rodamco-Westfield. You will be one of the primary contact(s) for any Recoveries inquiries with full mastery of property management processes and leveraging your experience in finance, accounting or property management. You will oversee reconciliations for :

• all retail and office reconciliations processes including pro-rata share of real estate tax, common area maintenance, insurance and utilities with outsourced providers
• provide guidance for standard rates of Recoveries, in close collaboration with your Manager, company General Managers and the Operating Managers

Scope

• Perform tenant recovery calculations for each of the three cycles Recon, Forecast, and Recharge.
• Correctly set up new, amended, and terminated leases in the E1 accounting system. This includes reading all relevant sections of lease language, modifying the E1 accounting system to reflect correct coding so the system will properly calculate tenant shares.
• Setup and maintain spreadsheets that produce Manual Calculations that impact each of the three cycles Recon, Forecast, and Recharge.
• Via A / R team, respond to tenant inquiries for Recoveries related topics.
• If appropriate, re-reconcile tenant’s share based on new information. This includes processing reversals and rebilling via the E1 accounting system.
• Perform ad hoc analysis for other internal / external groups in need of Recoveries-specific information.
• Research and document necessary permanent changes to existing billing and work with the Tenant Administration team to process those changes upon approval.
• Reconciling expense accounts to properly determine what should be allocated to tenants for recoveries for each of the three cycles Recon, Forecast, and Recharge.
• Actively participated in meetings and / or obtain information on an ad hoc basis that impacts Recoveries calculations from various groups (Legal, Finance, Tax, etc.).
• Propose journal entries to adjust expenses.
• Reconcile occupancy of each Business Unit and make necessary adjustments to correctly reflect actual or budgeted occupancy for each of the three cycles Recon, Forecast, and Recharge.
• Coordinate with Master Data Management team to modify unit setups and characteristics to correctly reflect physical layout of tenant spaces.
• Escalate road blocks and new ideas for personal and team growth.
• Assist other team members with tasks such as tenant responses, lease setups, or cycle tasks as time allows.
• Actively participate in meetings by taking notes and asking questions with third party vendors for property tax and utilities.
• Actively participate in User Acceptance Testing for E1 system improvements that directly impact any of the three cycles Recon, Forecast, and Recharge.

Business Analysis

• Assist the business operations teams (Shopping Center Management, Operating Management, Leasing, Development) with diverse recoveries issues that impact their functions.
• Explain key operational drivers of recoveries and related impacts.

Project Management

• Provide Guidance, Direction and Assistance to the Outside contractor, including weekly status meetings, Q&A and Trainings as required.
• Ability to develop comprehensive procedures and processes that minimize time, increase efficiency & accuracy, and provides clear audit information.
• Identification of project bottlenecks and ability to resolve.
• Provide material for audit campaign.
• Maintain system of records for completed reconciliations.
• Maintain Recoveries tracker.
• Assist outsourced party with lease language interpretations.
• Acts as the first point of contact for escalations internally and externally.
• Identifies training opportunities and partners with Manager to develop and provide training.
• Other duties as assigned.

What We Are Looking For

• 3+ years of accounting or finance expertise (Retail or Commercial Real Estate preferred with general ledger and financial statement experience required).
• Bachelor’s Degree, preferably in accounting and / or Finance.
• Demonstrate expertise in ERP, preferably JDE.
• Intermediate to Advanced Proficiency in Excel.
• Strong analytical and general quantitative skills, with an attention to detail.
• Must be proactive, totally autonomous and able to challenge status quo while having excellent verbal, written communication and presentation skills to interact with senior management.
• Quick learner & Change Agent who overcomes objections, adjusts on the fly in a fast-paced business, you should have full understanding of processes from the start to the end, and then offer insightful recommendations on how to improve.
• Cross-functional translator and facilitator – you must be able to effectively deliver when communicating financial information. You must be able to communicate finance to business and vice versa. This role is both front-of-house and back-of-house.
• Will only consider local Los Angeles area candidates.

Annual Salary Range

66,000 - $82,000 + Discretionary Annual Bonus