Aesthetic Clinic Coordinator

Placements24; Bloemfontein; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary.

Incentives based on performance.

Professional development opportunities

Employee discounts on treatments andSk

Job summary

Placements24 seeks a highly organized Aesthetic Clinic Coordinator to manage the Welkom clinic's day-to-day operations, ensuring seamless patient experiences and efficient administrative flow.

You will be the first point of contact for clients, handling bookings, inquiries, payments, and coordinating with medical practitioners and beauty therapists to maintain clinic efficiency.

Qualifications

• Previous experience in a clinic or medical office administrative role, preferably in aesthetics or dermatology.
• Exceptional organizational and time-management skills.
• Strong customer service and communication abilities.
• Proficiency in scheduling software and standard office applications.
• A professional and friendly demeanor, with a keen eye for detail.
• Residency in or near Welkom with the ability to commit to full-time hours in the clinic.

Responsibilities

• Manage clinic reception, including greeting clients, answering phones, and responding to emails promptly.
• Schedule and confirm client appointments, consultations, and follow-up visits.
• Maintain accurate client records, ensuring confidentiality and data integrity.
• Process payments, manage invoices, and handle basic financial administration.
• Coordinate with medical practitioners and beauty therapists to ensure smooth clinic operations.
• Assist with inventory management of medical supplies and retail products, placing orders as needed.

Skills

Organizational skills

Time management

Customer service

Communication skills

Scheduling software

Office applications

Tools

Scheduling software

Office applications

Job description

About the Role

Our client is seeking a highly organized and client-focused Aesthetic Clinic Coordinator to manage the day-to-day operations of their busy clinic in Welkom . This pivotal role involves ensuring seamless patient experiences, managing administrative functions, and supporting the clinical team to deliver exceptional beauty and wellness services. You will be the first point of contact for clients, managing bookings, inquiries, and ensuring a high level of customer satisfaction. Your organizational skills will be key to maintaining efficient clinic flow, managing schedules, and contributing to the overall success and reputation of the practice. This is an excellent opportunity for someone with strong administrative and interpersonal skills in the aesthetic industry.

Key Responsibilities

• Manage clinic reception, including greeting clients, answering phones, and responding to emails promptly.
• Schedule and confirm client appointments, consultations, and follow-up visits.
• Maintain accurate client records, ensuring confidentiality and data integrity.
• Process payments, manage invoices, and handle basic financial administration.
• Coordinate with medical practitioners and beauty therapists to ensure smooth clinic operations.
• Assist with inventory management of medical supplies and retail products, placing orders as needed.

Requirements

• Previous experience in a clinic or medical office administrative role, preferably in aesthetics or dermatology.
• Exceptional organizational and time-management skills.
• Strong customer service and communication abilities.
• Proficiency in scheduling software and standard office applications.
• A professional and friendly demeanor, with a keen eye for detail.
• Residency in or near Welkom with the ability to commit to full-time hours in the clinic.

Benefits

• Competitive salary and potential for performance-based incentives.
• A supportive work environment within a professional aesthetic clinic .
• Opportunities for professional development in clinic management.
• Employee discounts on treatments and skincare products.
• Be an integral part of a team dedicated to client care and satisfaction in the beauty sector .