Admissions Officer

Vega School; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading educational institution is seeking an Admissions Officer for its Johannesburg campus. The successful candidate will be responsible for managing student admissions, processing applications, and ensuring compliance with educational regulations. Candidates should have at least 2 years of administrative experience, strong communication skills, and a National Diploma or higher in a relevant field. The position offers a competitive salary along with additional benefits such as LinkedIn Learning and performance bonuses.

Benefits

LinkedIn Learning

Staff discounts

Performance bonuses

Provident fund

Birthday vouchers

Annual leave

Qualifications

• At least 2 years of administrative experience, preferably with admissions experience.

Responsibilities

• Handle student admission queries and evaluate applications against admission criteria.
• Manage student registration processes and maintain records in accordance with regulations.
• Train new recruitment staff and conduct audits on documentation.

Skills

Interpersonal skills

Communication skills

Planning and time management

Results-oriented

Detail-oriented

Education

National Diploma/Advanced Certificate (NQF Level 6)

Degree or Advanced Diploma (NQF Level 7)

Job description

Direct Reporting Line

Head: Student Recruitment

About Vega

Vega is an educational brand of The Independent Institute of Education (The IIE), which is a leading private higher education provider in South Africa, registered with the Department of Higher Education and Training (DHET) and offering accredited qualifications.

Vacancy: Admissions Officer at IIE Vega, Johannesburg Campus

Duties and Responsibilities

Student Application & Admission Administration

• Collaborate with the campus Student Recruitment and Retention team to handle student admission queries.
• Follow up on missing student information to finalize admissions.
• Evaluate applications against admission criteria and communicate outcomes.
• Coordinate with relevant teams during evaluation and assessment processes.
• Escalate complex queries to the Admissions Manager and Registrar.
• Manage waitlists, declined admissions, and expired offers in collaboration with the recruitment team and academic leadership.
• Issue admission letters and determine conditions for admission.
• Assess student eligibility and track admissions through to registration.
• Report on admission progress to relevant managers.
• Ensure compliance with service level agreements and work with finance on related issues.
• Support national admission projects with the Admissions Manager.

Student Registration Administration

• Apply holds for outstanding documentation and verify prerequisites.
• Manage registration processes, transfers, and academic credits.
• Handle external credit applications and support international student documentation compliance.
• Maintain student records in accordance with POPIA regulations.
• Conduct regular audits and follow up on outstanding documentation.
• Draft various official letters for students and manage student grouping for scheduling.

Reports and Other Tasks

• Train new recruitment staff and upskill the sales team.
• Coordinate with the Registrar to resolve related queries.
• Ensure compliance with POPIA legislation.
• Perform ad hoc administrative and reporting duties.

Graduation

• Assess eligibility for graduation, including late and exception graduates.
• Verify student information and ensure graduation timelines are met.
• Facilitate certificate reprints.

Student Query Management

• Process tickets related to admissions, graduation, and registration received face-to-face or via Assist.

Required Competencies

• Excellent interpersonal and communication skills.
• Proficiency in computer applications.
• Strong planning and time management skills.
• Results-oriented with the ability to work under pressure.
• Organized, detail-oriented, friendly, and systematic.

Minimum Qualifications

• National Diploma/Advanced Certificate (NQF Level 6); Degree or Advanced Diploma (NQF Level 7) preferred.

Work Experience

• At least 2 years of administrative experience, preferably with admissions experience.

Salary and Benefits

• Competitive salary based on experience.
• Benefits include LinkedIn Learning, staff discounts, performance bonuses, provident fund, birthday vouchers, and annual leave.

Application Process

• Only suitable candidates will be contacted due to high application volume.
• Technical support available at https://hire.simplify.hr/ContactUs

Equal Opportunity Statement

The IIE is an equal opportunity employer, with a preference for underrepresented groups as per the South African Employment Equity Act. The company reserves the right to close the vacancy at any time.