Admissions Officer

Varsity College; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading educational institution in South Africa seeks an Admissions Officer to manage student admissions and registration processes. The role involves collaborating with recruitment teams, evaluating applications, and ensuring compliance with admission criteria. Ideal candidates will have strong communication skills and relevant administrative experience, contributing to a dynamic team focused on student success.

Qualifications

• At least 2 years of administrative experience, preferably with admissions experience.

Responsibilities

• Collaborate with the Student Recruitment team to handle admissions queries.
• Evaluate student applications against admission criteria.
• Manage admission waitlists and communicate with relevant teams.

Skills

Interpersonal Skills

Communication Skills

Planning

Time Management

Attention to Detail

Education

National Diploma/Advanced Certificate (NQF Level 6)

Advanced Diploma or Degree (NQF Level 7)

Job description

Direct Reporting Line:

Deputy Head: Student Recruitment

Introduction

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE is recognized as a leader in private higher education in South Africa, registered with the Department of Higher Education and Training (DHET) to offer accredited higher education qualifications through the Council on Higher Education (CHE).

The IIE Varsity College, Online Centre in Waterfall (Midrand) has vacancies for an Admissions Officer.

Duties and Responsibilities

Student Application & Admission Administration

1. Collaborate with the campus Student Recruitment team to handle student admissions queries.
2. Follow up with the Student Recruitment team for missing student information necessary to finalize admissions.
3. Evaluate student applications against set admission criteria and communicate outcomes.
4. Liaise with the recruitment team during evaluation and assessment processes.
5. Escalate complex queries to the Admissions Manager.
6. Manage admission waitlists and communicate with relevant teams.
7. Handle declined admissions, expired offers, and issuance of new study offers.
8. Manage documentation and issue admission letters.
9. Determine and follow up on admission conditions.
10. Assess applicant eligibility for academic programs.
11. Track admissions through to registration.
12. Report progress to the Head: Student Recruitment & Sales Operations Manager (Distance & Admissions).
13. Adhere to service level agreements for admissions processes.
14. Coordinate with the Finance department on related issues.
15. Ensure campus admission compliance with the Admissions Manager and Sales Operations Manager.
16. Participate in national admission projects with the Admissions Manager.

Student Registration Administration

1. Apply holds on student accounts for outstanding documentation or conditional admissions.
2. Verify registrations against admission criteria.
3. Complete all counselling documentation before admission approval, upload to applicant profiles.
4. Manage the transfer process for new students in collaboration with relevant stakeholders, forwarding to finance for processing.
5. Register new students for SLP & NQP as required.
6. Handle external credit applications, supporting students through the process.
7. Weekly review of NSC exception reports and follow-up on documentation.
8. Ensure international student documentation compliance.
9. Update reports regularly in line with international policies.
10. Re-audit registration files by stipulated deadlines, including SAQA/USAF qualifications, visas, and conditional acceptances.
11. Monitor conditional admissions throughout the year, including visas and qualifications.
12. Follow established service level agreements for registration processes.

Reports and Other Duties

1. Train new recruitment staff and continuously upskill the sales team on admission updates.
2. Maintain communication with the Assistant Registrar regarding Registrar-related queries.
3. Comply with POPIA legislation concerning new admissions.
4. Perform ad hoc administrative and reporting duties as required.

Competencies Required

• Excellent interpersonal and communication skills
• Proficiency in computer applications
• Strong planning and time management skills
• Results-driven with the ability to work under pressure
• Organized, systematic, detail-oriented, friendly, and accurate

Minimum Qualifications

• National Diploma/Advanced Certificate (NQF Level 6) minimum
• Advanced Diploma or Degree (NQF Level 7) advantageous

Minimum Work Experience

• At least 2 years of administrative experience, preferably with admissions experience

The IIE Varsity College, IIE Vega, and IIE MSA are Equal Opportunity Employers. Preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or hold the vacancy at any time without prior notice.