Administrator Sandton

Quoting Administrator

We are looking for a quoting Administrator to join the operations team.

We are a tech-centric shipping company that offers clients, all around the world, logistics and compliance services to move anything from anywhere to anywhere.

Originally launched to just handle simple shipping within the group, we have evolved to offer a host of more solutions and will continue to be innovative and push the boundaries to solve our clients' problems. The person would be managing him/herself, so would need to have the maturity to work independently.

They should have a strong personality as the team deals with global suppliers and the timelines are tight, in a highly pressurized and time-sensitive environment.

Duties

1. Collate quote information and liaise with the Senior Quotation Specialists team.
2. Capture quotation information on the company Portal for any request from the client or account managers where required.
3. Effectively log and track the quotes.
4. Liaise with the Senior Quotation Specialists team to ensure all costs are fair and equitable.
5. Liaise with the Account Managers regarding client requirements and obtaining further information for quoting.
6. Liaise with the finance department on any billing queries they have on the quote and final invoice.
7. Support the Senior Quotation Specialists team with demand peaks.
8. Review and update quotations where appropriate.
9. Raise initial queries to the Senior Quotation Specialists team on suppliers for any missing quote information.
10. Monitor and manage the Quotations mailbox and distribute, action or file accordingly in a timely manner.
11. Keep abreast of country and supplier requirements when quoting.

Qualifications

1. You may be a fit for this role if you have a natural "knack" for sales.
2. Are comfortable and good with numbers.
3. Are detail-oriented.
4. Are driven by highly pressurized situations.
5. Can handle several queries and follow-ups simultaneously; excellent multitasking skills.
6. Have a strong personality, with preferably 1+ year of experience working with customers and problem-solving.
7. Are client-centric – able to liaise with clients.
8. Are adaptable to new and uncertain situations, driven to find solutions.
9. Are self-motivated and prefer self-management.
10. Enjoy engaging with a diverse group of global clientele and suppliers.
11. Are open to working flexible hours, with some overtime work required or to work on public holidays (rotational basis).

Culture

The culture is extremely important to us and the bond we build with each other impacts us considerably on our day-to-day lives.

The amount of time you spend with your work colleagues is significant and we wish to enjoy our time at work.

We see the team as a sports team (rather than the classical family analogy) with all members required to be good at what they do (rather than being stuck with a family member) and the bonds and friendships we build between each other are extremely strong.

The overall wellbeing of the company is important and so having to wear another team members' hat may be needed for the benefit of the team.