Administrator Key Accounts

City Property; Pretoria; On-site; ZAR 20 000 - 40 000; Full time

Job summary

An established industry player is seeking an organized administrative support professional to join their Leasing Department. This role involves generating lease documents, conducting quality checks, and assisting with various administrative tasks. The ideal candidate will have strong communication skills, proficiency in MS Office, and a basic understanding of lease agreements. Join a dynamic team where your contributions will directly impact the efficiency of leasing operations and support the growth of the company.

Qualifications

• 2+ years of experience in office management and administration.
• Experience with lease preparation is an advantage.

Responsibilities

• Generate and verify lease documents and packs for tenants.
• Conduct quality checks on lease schedules and supporting documents.
• Provide reports and statistics to management as requested.

Skills

MS Office (Word, Excel, Outlook)

Communication Skills

Problem Solving

Analytical Thinking

Education

Tertiary Qualification

Tools

MDA

Job description

The purpose of the role is to provide administrative support to the Leasing Department.

Key Responsibilities include:

1. Generating Lease Schedule documents and verifying information from proposed tenants to prepare lease packs.
2. Gathering pertinent data, sourcing additional information for deal packs.
3. Interpreting Lease Agreements and generating Information Schedule components or Lease Annexures as needed.
4. Conducting quality checks on lease schedules and supporting documents.
5. Ensuring deals are accurately captured on MDA.
6. Drafting and sending various documents, including rental increase letters and formal correspondence.
7. Resolving queries from other departments regarding questionnaires and instructions.
8. Obtaining turnover certificates from tenants and calculating turnover rent per lease provisions.
9. Generating instructions to charge turnover rent to tenants' accounts, maintaining records, and updating Excel sheets.
10. Updating the deals list with new deals and renewals; generating monthly summaries for the department manager.
11. Comparing department deals with the commercial deals list and submitting corrections.
12. Preparing and sending monthly MDA reminders to Portfolio Managers.
13. Reviewing lease queries and updating tracking sheets monthly.
14. Providing reports and statistics to management as requested.
15. Preparing draft budgets for portfolios and key accounts.
16. Compiling data for the Octodec Financial Report.
17. Maintaining assessment rates tracker, tracking recons, objections, and disputes.
18. Obtaining municipal accounts for rate changes and preparing recons, assisting with disputes.
19. Supporting credit controllers with account reconciliations and queries.
20. Assisting leasing agents and managers with reports and administrative duties.
21. Generating RFIs and supporting documentation, ensuring correct processing.
22. Maintaining training documents for departmental processes.
23. Preparing agendas and documents for Steering Committee meetings, hosting meetings on Teams, and recording minutes.
24. Managing folders and registers related to the Steering Committee.

Working conditions : Office Based.

Requirements:

• Suitable tertiary qualification is advantageous.
• At least 2 years of experience in office management and administration.
• Experience with lease preparation is an advantage.

Skills & Knowledge:

• Proficiency in MS Office: Word (Basic), Excel (Intermediate), Outlook (Intermediate).
• Knowledge of MDA is advantageous.
• Excellent verbal and written communication skills.
• Basic ability to interpret lease agreements.
• Understanding of CIPC & FICA documents.
• Strong reporting skills preferred.

Personal Attributes:

• Problem solving, reality testing, flexibility, interpersonal skills, empathy.
• Independence, multitasking, teamwork, persistence, rule following, attention to detail, planning, abstract reasoning, analytical thinking.

Job Type: Permanent, Market Related, EE Position

Location: [Not specified]

Required Experience: Junior IC

Key Skills: