Administrator (Furniture Division)

SMD Technologies; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in administrative support seeks an Administrator to assist their Key Accounts Manager and Executive, ensuring efficient office operations. The ideal candidate possesses strong communication skills, MS Excel proficiency, and a proactive approach to administrative tasks. Join us and grow within a dynamic environment!

Qualifications

• Professional administrative experience required.
• Valid SA driver’s license and own car needed.
• Excellent English communication skills; spoken, written, and comprehension.

Responsibilities

• Accurate data capture and analysis.
• Client relations and order processing.
• Support office staff and executives with operational tasks.

Skills

Strong interpersonal skills

Excellent professional business communications

Detail-oriented

Problem solver

Analytical thinker

Education

Bachelor’s Degree or NQF8 equivalent

Tools

Microsoft Suite

MS Excel

Job description

The Administrator primarily assist their delegated Key Accounts Manager and Key Accounts Executive with daily, weekly, and monthly administrative tasks. We are looking for a driven individual who has the potential to grow within our company.

Requirements

Key competencies:

• Strong interpersonal skills
• The ability to manage multiple tasks at once
• Wide breadth of experience managing clerical responsibilities
• Excellent professional business communications and etiquette
  
  
  

Job Duties and Responsibilities:

• Accurate data capture and analysis
• Accurate creation and timely completion of reports
• Client relations and liaison
• Order capturing and processing; from receipt to delivery
• Following up on orders and client requirements
• Providing feedback internally and externally
• Keeping accurate and up-to-date filing systems
• Evaluation of clientele needs
• Visiting stores monthly to submit up-to-date reports
• Acting as professional PA to assigned Manager / Executive
• Updating client listings
• Assist in preparation of presentation materials
• Assisting in the preparation for meetings with clients
• Keeping a designated section of the show room clean and updated
• Capturing and submission of minutes from meetings
• Plan and schedule meetings, presentations, and other office-related events
• Sending reminders regarding upcoming appointments
• Suggest changes to office task workflow to improve efficiency
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
• Manage communication of information in and out of the office; including but not limited to letters, emails, memos, etc.; and prepare outgoing mail and packages for executives
• Monitor and maintain office equipment; both allocated and shared
• Ensure office is kept clean and organized at all times
• Respond to and observe direct instructions as they are received
• Adhere to and meet deadlines that are communicated
• Maintain positive and professional staff and client relationships
• Support office staff and executives with general operational tasks
• Adhering to and meeting all objectives as specified via monthly KPI appraisals
  
  
  

Requirements and Qualifications:

• Professional administrative experience
• Valid SA driver’s license and own functional car
• Strong matric and/or tertiary study results (relevant NQF8 or Bachelor’s Degree preferred)
• Excellent English communication skills; spoken, written and comprehension
• Fast, proficient, and accurate typist and/or data capture
• Extensive knowledge of Microsoft Suite and other administrative programs
• Intermediate to advanced MS Excel proficiency
• Excellent customer service skills
• Self-starter who works well independently
• Ability to prioritize given tasks and work efficiently towards completing them
• Familiar with common office equipment (printers, copier, fax, etc.)
• Detail-oriented and exceptional organizational skills
• Experience with complex file management
• Strong problem solver and analytical thinker
• Professional demeanour
  
  
  

Location: 10 Milkyway Ave, Frankenwald, Sandton

If at any point you have not heard back from us within 3 weeks, please consider your application to be unsuccessful.