Administrator - FTC for 18 Months

Industrial Development Corporation; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Industrial Development Corporation is seeking a proactive administrator to provide professional support to the ERM, ALM & Market Risk teams in Gauteng. The role requires strong minute-taking, governance coordination and advanced Microsoft Office skills to produce precise records and timely documentation.

You will manage calendars, prepare agendas, distribute materials, and assist with risk workshops, ensuring compliance with governance standards and deadlines.

Qualifications

• Strong minute-taking and technical-writing capability.
• Experience supporting senior management and governance committees is preferred.
• Advanced proficiency in Word, PowerPoint, Excel and Outlook.

Responsibilities

• Provide ongoing secretarial and general administrative support to ERM and ALM & Market Risk.
• Coordinate annual committee calendars, schedule meetings and manage related correspondence, venues and logistics.
• Prepare agendas, collate and quality-check meeting packs, distribute documents within agreed timelines and maintain governance records.
• Record accurate minutes of complex discussions and maintain decision/action registers.
• Support ERM Forum, ALCO and related meetings and subcommittees.
• Coordinate ERM risk workshops, including scheduling, invitations, attendance, materials, and venues.

Skills

Minute-taking

Governance support

MS Office

Time management

Coordination

Independent working

Education

Matric

Relevant Diploma

Tools

SAP

Job description

Job Description

• To provide professional, proactive and effective administration, coordination, and operational support to the ALM & Market Risk and Enterprise Risk Management departments.

Qualification and Experience

• Matric
• Relevant Diploma
• 2-5 years’ proven administrative experience, preferably supporting senior management and formal governance committees.
• Strong minute-taking and technical-writing capability, with the ability to produce clear, accurate and timely records of complex discussions.
• Advanced proficiency in Microsoft Word, PowerPoint, Excel and Outlook.
• Knowledge of SAP will be an advantage.
• Ability to manage competing priorities, multiple committee cycles and tight deadlines.
• Ability to work independently and collaboratively across ERM, ALM & Market Risk and other stakeholder departments.

Roles and Responsibilities

• Provide ongoing secretarial and general administrative support to ERM and ALM & Market Risk.
• Coordinate annual committee calendars, schedule meetings and manage related correspondence, venues and logistics.
• Prepare agendas, collate and quality-check meeting packs, distribute documents within agreed timelines and maintain governance records.
• Record accurate minutes of technically complex discussions, maintain decision and action registers, and follow up with responsible officials until matters are closed.
• Support the ERM Forum, ALCO and related special meetings and technical subcommittees.
• Coordinate ERM risk workshops, including scheduling sessions, issuing invitations, confirming attendance, preparing workshop materials and arranging venues or virtual meeting facilities.
• Provide administrative support for risk assessments by coordinating information requests,
• circulating templates, consolidating submissions and monitoring completion against agreed timelines.
• Maintain risk issue, action and recommendation trackers; obtain progress updates from responsible stakeholders; and escalation overdue or incomplete responses to the relevant Risk Manager.
• Maintain orderly and complete records of risk workshops, assessments, supporting evidence, approvals, correspondence and agreed actions in the relevant repositories.
• Assist with compiling routine management information on the status of risk assessments, workshops, outstanding issues and action closures for review by the ERM Risk Managers

Roles and Responsibilities (cont.)

• Coordinate stakeholder follow-ups and reminders required to support timely completion of ERM deliverables, while substantive risk analysis and second-line assurance remain the responsibility of the Risk Managers.
• Draft and format memoranda, reports, presentations and other departmental correspondence.
• Manage the diaries and meeting commitments of the Heads of ERM and ALM & Market Risk, with priorities agreed between the departments.
• Coordinate travel arrangements, claims, SAP-related administration and payment processing for the Heads and teams, as required.
• Liaise with Group Secretariat, Corporate Treasury and other internal stakeholders to support the effective functioning of the departments and their governance structures

Job Requirements

TECHNICAL/FUCNTIONAL COMPETENCIES

• Strong minute-taking and technical-writing capability
• Strong planning, organisational and stakeholder-coordination skills
• High levels of accuracy, discretion and confidentiality.
• Ability to liaise and engage with internal and external clients
• Customer service skills

BEHAVIOURAL COMPETENCIES

• Interpersonal skills
• Communication skills (both written and verbal)
• Ability to multi-task and thrive under work pressure
• Teamwork and Collaboration