Administrator: Dean's Office

Title of Position

Administrator: Dean's Office

Post Number

S386

Faculty/Department

University of the Western Cape -> Education -> Dean's Office: Education

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

2/5/2025

Role Clarification & Key Performance Areas

The Faculty of Education has a long history of productive engagement with the key issues facing education in South Africa. We offer innovative, research-based teacher education programmes and run large postgraduate programmes in various disciplines in education. Our dedication to improving the education system has led to engagement with schools in research and school improvement projects.

The Faculty of Education seeks a qualified, experienced and dynamic individual for appointment to the post of Administrator: Dean’s Office.

Reporting to the Dean, the successful incumbent will be responsible for creating and maintaining an efficient and effective working climate and delivering a professional support function to the Dean. He/she will act as Personal Assistant to the Dean and will perform an office management function for the Dean’s office by coordinating, overseeing and performing a wide range of administrative support activities.

Key Performance Areas

Duties and responsibilities will include, but not be limited to the following:

• Act as Personal Assistant to the Dean
• Office coordination and diary management
• Scheduling of meetings and meeting administration
• Handling of office correspondence
• Internal and external client liaison
• Financial administration, including budget control and procurement
• Travel arrangements
• Marketing and events (workshops, team-building exercises, and training interventions) coordination
• Developing and maintaining systems to support information management
• Ensuring an efficient filing system
• Maintaining high levels of confidentiality
• Committee administration, including agendas, minutes, and reports
• Venue Management
• Performing any other administrative duties as may be assigned by the Dean

Minimum Requirements

• Matric/ Grade 12 and at least a relevant post-matric qualification at NQF level 6
• At least 5 years' relevant experience in a personal assistant position at a senior level
• Experience in financial administration
• Computer Literacy including proficiency in Microsoft 365 and Google Workspace

Added Advantages

• Candidate who worked in a similar secretarial/personal assistant position at a higher education institution
• A Bachelor's degree at NQF level 7

Competencies Required

• Demonstrated communication (written and oral), organisational and interpersonal skills
• Demonstrated time management skills
• A high degree of professionalism
• High levels of accuracy and attention to detail
• Record keeping
• Report writing and minute taking skills
• Ability to work efficiently under pressure and without supervision
• High degree of confidentiality.

For further information regarding this position (but not applications), please contact the Faculty Manager, Ms Villeen Beerwinkel via email at vbeerwinkel@uwc.ac.za.

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.