Administrative Specialist

BYD South Africa; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the automotive industry seeks an Administrative Assistant to support team activities and manage office operations. The role involves coordinating meetings, handling travel arrangements, and ensuring a well-functioning office environment. Ideal candidates will have a Bachelor's degree, experience in administration, and strong organizational and communication skills.

Qualifications

• Familiar with Microsoft Office software.
• Education: Bachelor’s degree or above.
• 1-3 years of relevant work experience preferred.

Responsibilities

• Arrange and prepare team meetings and activities.
• Handle business trip bookings and manage expenses.
• Manage office supplies and maintain the office environment.

Skills

Microsoft Office

Organizational skills

Communication skills

Coordination abilities

Education

Bachelor’s degree or above

Job description

Job Responsibilities:

1. Arrange and prepare team meetings and activities, be responsible for organizing meetings and catering arrangements during company events, and ensure the smooth implementation of related work.
2. Handle business trip bookings (flights, hotels, etc.) and reimbursement processes for team employees, support the smooth progress of business, and ensure the reasonable use of expenses.
3. Manage fixed assets, office supplies, and low-value consumables; prepare office supplies for new employees and apply for relevant office software to ensure the smooth operation of the office.
4. Manage various types of correspondence (phone calls, emails, letters, documents, and packages), provide timely support for daily administrative tasks, and improve employee satisfaction.
5. Manage and maintain the office environment to ensure it is clean and tidy.
6. Assist the General Manager in handling some company affairs.

Job Requirements:

1. Knowledge and Skills:
2. Familiar with Microsoft Office software.
3. Understand relevant national laws and regulations, as well as company policies and procedures, and be able to propose suggestions for process optimization.
4. Education: Bachelor’s degree or above.
5. Language: Fluent English is preferred.
6. Major: No restriction on major; those with an administrative management-related major are preferred.
7. Work Experience: Candidates with 1-3 years of relevant work experience are preferred.
8. Other Requirements:

• Meticulous and serious in work, proactive, and strong in execution.
• Clear thinking, good organizational and coordination abilities, good communication skills, and affability.