Administrative Officer : Products and Platforms

Government Communication and Information System; Pretoria; On-site; ZAR 300,000 - 480,000; Full time

Job summary

A leading government agency seeks an Administrative Officer in Pretoria. The ideal candidate will provide secretarial support to the Chief Director, manage documentation systems, and handle travel arrangements. Applicants should possess relevant qualifications and experience, alongside excellent organizational and communication skills.

Qualifications

• National Diploma or Bachelor's Degree in Secretarial Studies, Public Administration or related fields.
• At least 2 years of relevant administrative experience.
• Excellent interpersonal and communication skills required.

Responsibilities

• Provide secretarial and administrative support to the Chief Director.
• Manage files, document management systems, and organize meetings.
• Assist in financial management and maintain records of expenditure.

Skills

Interpersonal skills

Communication skills

Organizing and planning skills

Education

National Diploma (NQF 6) / Bachelor’s Degree (NQF 7)

Job description

Job title : Administrative Officer : Products and Platforms

Job Location : Gauteng, Pretoria Deadline : July 23, 2025 Quick Recommended Links

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REQUIREMENTS :

• Applicants should be in possession of an appropriate National Diploma (NQF 6) / Bachelor’s Degree (NQF 7) as recognised by SAQA in Secretarial Studies / Public or Business Administration / Public Management / Administration, or an equivalent related qualification in office administration / management.
• The candidate must have at least two (2) year's relevant administrative experience.
• Excellent interpersonal skills, good communication skills (written and oral), and exceptional organising and planning skills are required.

DUTIES :

• The incumbent will be responsible for the following : Provide secretarial and administrative support to the Chief Director. Write routine notes, memos, letters, and reports and collate inputs from the units and various stakeholders. Manage files and records and implement a system of document management in line with the GCIS file plan. Develop and implement new ideas to change existing procedures to improve filing, tasking, and document tracking.
• This will include creating a paperless and digital office that considers the environment. Track actions and responses in relation to the programmes and projects of the Chief Director. Create and maintain databases of internal and external stakeholders for the Chief Director. Coordinate effective internal and external meetings, appointments, and events.
• Compile agendas and take accurate minutes and action matrices during meetings. Diary and calendar management are required. Receive and attend to visitors and organise parking and refreshments. Handle travel and accommodation arrangements, subsistence & travel (S&T), and cell phone claims and budget cash flow information. Manage the leave register.
• Maintain an asset register. Study relevant public service and GCIS policies and procedures to ensure proper application. Screen telephone calls and respond to enquiries efficiently. Identify venues, invite role players, and organise refreshments. Compile attendance registers and agendas for meetings.
• Compile packs for meetings and distribute to relevant travel arrangements. Quality-check all documentation received before submission to the Chief Director. Prepare documentation such as letters, submissions, meeting briefing notes, presentations and reports as required by the Chief Director.
• Management of the budget, assist the Chief Director in determining funding requirements and procurement planning, maintain records of expenditure commitments, track expenditure, and perform all related financial management functions. The Administrative Secretary must be willing to work extra hours and travel occasionally.

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