Administrative Officer I: Post Graduate Support (P10) (Postgraduate School) (Re-advert)

University of Johannesburg; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

An educational institution in South Africa is looking for a skilled candidate to manage the allocation and compliance of postgraduate bursaries. You will work closely with students, staff, and donors, ensuring efficient processes and maintaining high confidentiality. The ideal candidate has a Diploma in Finance and relevant experience in fund management. This role requires strong interpersonal skills and the ability to work independently under pressure.

Qualifications

• 3-5 years’ experience working with postgraduate students and stakeholders.
• At least 3 years’ experience with NRF funding and bursaries.

Responsibilities

• Efficient allocation and award of fellowships and bursaries.
• Ensuring compliance with fund management policies and procedures.
• Building and maintaining relationships with stakeholders.

Skills

Financial management skills

Planning and organization

Interpersonal skills

Problem-solving

Conflict management

Education

National Diploma (NQF level 6) in Finance or equivalent

Tools

MS Office 365

Job description

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future”.

Job Description:

The University of Johannesburg aims for global excellence and stature. Since 2010, the UJ Postgraduate School (UJPS) has been tasked with balancing international best practices with UJ’s unique needs. The role requires someone with strong financial planning, organizational skills, and interpersonal relations at all levels. The incumbent will facilitate the equitable and efficient allocation of bursaries/scholarships managed by the Research and Innovation Division, providing excellent service to students, postdoctoral fellows, staff, and donors, and offering advice on postgraduate funding at UJ. Maintaining high confidentiality is essential.

Responsibilities:

• Efficient allocation, award, and replacement of fellowships and bursaries.
• Allocation and timely payment of bursaries.
• Ensuring compliance with Postgraduate fund management policies and procedures.
• Supporting governance and audit processes.
• Building and maintaining relationships with stakeholders.
• Verifying, validating, and nominating applicants.
• Managing contractual processes, including reviews and renewals.
• Preparing reports and providing administrative support.
• Conducting workshops and meetings for stakeholders.
• Authorizing refunds through Student Finance processes.
• Handling internal and external reporting, e.g., NRF.
• Managing communication with stakeholders.
• Implementing policies related to NRF and bursaries.
• Providing ad hoc support in PFM as needed.

Minimum Requirements:

• National Diploma (NQF level 6) in Finance or equivalent.
• 3-5 years’ relevant experience working with postgraduate students and stakeholders.
• At least 3 years’ experience with NRF funding and bursaries.
• Proficiency in MS Office 365.

Competencies and Attributes:

• Ability to work under pressure independently.
• Conflict management, problem-solving, and decision-making skills.
• Strong planning, organization, and execution skills.
• Excellent interpersonal and communication skills.
• Integrity, sound judgment, and high attention to detail.
• Financial management skills and team-oriented mindset.

Recommendations:

• Degree qualification (NQF 7) in Finance.
• Experience working with international individuals.
• Knowledge of Oracle and ITS systems.
• Experience with other bursaries.

Enquiries:

For job content: Ms. Lusiwe Gwala, Tel. [phone]

For remuneration and benefits: Ms. Nozuko Mazibuko, Tel. [phone]