Administrative Officer: Faculty

UWC Sport; Bellville; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A university in Western Cape seeks an Administrative Officer to assist in various administrative processes. The ideal candidate has a Grade 12 certificate, at least 3 years of administrative experience in higher education, and proficiency in Microsoft 365 and Google Workspace. Responsibilities include managing student portfolios, financial administration, and supporting academic activities. This role offers a dynamic working environment with opportunities for growth.

Qualifications

• Minimum of 3 years' administrative experience, with 2 years in higher education.
• Experience in financial administration.
• Working knowledge of student systems.

Responsibilities

• Assist with academic and financial administration processes.
• Manage student portfolios and maintain micro teaching labs.
• Handle enquiry management and events administration.

Skills

Organisational skills

Interpersonal skills

Microsoft 365 proficiency

Google Workspace proficiency

Attention to detail

Time management

Education

Grade 12 plus NQF level 6 qualification

Bachelor's degree at NQF level 7

Tools

Student enrolment management systems

Financial management tools

Job description

Overview

Administrative Officer: Faculty in the Department of Educational Studies, University of the Western Cape. The Faculty of Education has a history of productive engagement with key issues facing education in South Africa and offers innovative, research-based teacher education programmes. The department seeks to appoint an Administrative Officer to assist with administrative processes to ensure alignment and compliance with central administrative systems and procedures.

Role Clarification & Key Performance Areas

The duties and responsibilities of the successful incumbent will include, but are not limited to the following:

• Academic Administration
• Marks Administration
• Enquiry Management
• Financial and Human Resources Administration
• Asset Management
• Events Administration
• Committee Meeting Administration
• Marketing
• General Administration
• Teaching Practice Administration, including
  • Administrative support to the Teaching Practice Co-ordinator; communication about teaching practice placements with staff, students, supervisors and schools
  • School-related Administration: Manage students’ portfolios; filing; record keeping; preparing documentation for meetings; telephonic communication with all stakeholders; documenting the teaching practice experiences of students; preparing reports on schools; advising students on school choices for placement; advising schools and other stakeholders on student placements, and final placement of students
  • Micro teaching lab Management: Maintenance of the micro teaching labs, equipment, and teaching practice resources, and administer lab bookings

Minimum Requirements

• Grade 12 and at least a post-matric qualification at NQF level 6
• At least 3 years' administrative experience (at least 2 years should be within Higher Education)
• Working knowledge of a student enrolment management system / University systems (SASI, MAS, etc)
• Experience in financial administration
• Computer Literacy, including proficiency in Microsoft 365 and Google Workspace

Added Advantages

• A Bachelor's degree at NQF level 7
• Experience in teaching and learning resources

Required Competencies

• Knowledge of student administration and the student life-cycle
• Excellent organisational and time management skills
• High level of assertiveness
• A high degree of professionalism
• Planning and problem-solving skills
• Attention to detail
• Record keeping
• Minute-taking
• Excellent interpersonal skills
• Ability to work as part of a team

For further information regarding this position (but not applications), please contact the HOD, Dr Lucinda Du Plooy, via email at [e-mail].

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. Please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at [phone]/9763/9708/3551/3756 or email: [e-mail].

Disclaimer: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.