Administrative Officer: Donor & Alumni Relations

UWC Sport; Bellville; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established institution is seeking a dedicated Administrative Officer for Donor & Alumni Relations. This role is pivotal in enhancing fundraising efforts through meticulous research and data management, ensuring that donor engagement strategies are effectively executed. The successful candidate will collaborate with a dynamic team to support various initiatives, including fundraising events and stewardship activities. If you are detail-oriented and passionate about making a difference through alumni relations, this opportunity offers a chance to contribute significantly to the institution's advancement goals.

Qualifications

• Minimum of two years relevant experience in advancement or development office.
• National Higher Certificate or equivalent qualification required.

Responsibilities

• Identify and qualify donor and alumni prospects for fundraising.
• Maintain donor and alumni database with accurate data.
• Assist with coordination of fundraising events.

Skills

Fundraising processes

Research and analysis

Data management

Communication skills

Team collaboration

Proactive problem-solving

Education

National Higher Certificate or Equivalent

Job description

Title of Position

Administrative Officer: Donor & Alumni Relations

Post Number

9098

Faculty/Department

University of the Western Cape -> Rectorate -> Institutional Advancement

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

18/5/2025

Role Clarification & Key Performance Areas

Institutional Advancement is dedicated to increasing awareness, public support and financial contributions to the University through alumni relations, communications, development and special events.

Donor and Alumni Relations raises and manages private philanthropic donations from corporates, trusts, foundations and alumni. We engage donors on academic, research and other institutional priorities that matter to them. By placing donors at the centre of our work, we create an environment where student, staff and community success can be supported through increased private funding.

This position supports the Donor and Alumni Relations function by delivering timely and accurate prospect research, maintaining data integrity, and providing information critical to fundraising strategy donor engagement and donor stewardship. The role reports to the Manager: Donor and Alumni Relations, who in turn reports to the Director of Institutional Advancement.

The successful incumbent is responsible for the following Key Performance Areas:

• Identify, research, and qualify donor and alumni prospects for the University's fundraising portfolio.
• Draft engagement briefings in consultation with the Fundraising and Alumni Relations team.
• Monitor and match funding calls or requests for proposals to the University’s fundraising portfolio.
• Update the donor and alumni database with accurate biographical data and generate reports as needed.
• Provide general support for the team’s stewardship initiatives, such as donor report reminders.
• Support data resource management by monitoring and assisting with departmental direct mail campaigns.
• Assist with the coordination of fundraising events.
• Prioritise and respond to ad-hoc requests for donor and project information.
• Provide support for ad-hoc requests across the Department for Institutional Advancement.
  
  

Minimum Requirements

Minimum Requirements :(Qualification and Experience)

• National Higher Certificate or Equivalent qualification at NQF Level 5
• At least two years of relevant experience in a similar role within an advancement or development office.
  
  

Required competencies: (skills, knowledge and behavioural attributes):

• Sound understanding of fundraising processes and donor cultivation.
• Ability to research, analyse, and communicate complex information clearly and concisely.
• Strong attention to detail and accuracy in data management.
• Effective written and verbal communication skills.
• Ability to work collaboratively within a team and across departments.
• Proactive, solution-oriented approach with the ability to manage multiple priorities effectively.
  
  

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.