Administrative Officer: Donor & Alumni Relations

UWC Online - University of the Western Cape; Bellville; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a dedicated individual to support its Donor and Alumni Relations function. This role involves conducting prospect research, maintaining data integrity, and assisting in fundraising strategies. The successful candidate will engage with donors, manage databases, and support fundraising events, contributing to the overall success of the institution's advancement efforts. If you are detail-oriented, possess strong communication skills, and thrive in a collaborative environment, this opportunity is perfect for you.

Qualifications

• At least two years of relevant experience in a similar role.
• Sound understanding of fundraising processes and donor cultivation.

Responsibilities

• Identify and qualify donor and alumni prospects for fundraising.
• Update the donor and alumni database with accurate data.
• Assist with the coordination of fundraising events.

Skills

Fundraising Processes

Data Management

Research and Analysis

Communication Skills

Team Collaboration

Education

National Higher Certificate or Equivalent

Job description

Institutional Advancement is dedicated to increasing awareness, public support and financial contributions to the University through alumni relations, communications, development and special events.

Donor and Alumni Relations raises and manages private philanthropic donations from corporates, trusts, foundations and alumni. We engage donors on academic, research and other institutional priorities that matter to them. By placing donors at the centre of our work, we create an environment where student, staff and community success can be supported through increased private funding.

This position supports the Donor and Alumni Relations function by delivering timely and accurate prospect research, maintaining data integrity, and providing information critical to fundraising strategy donor engagement and donor stewardship. The role reports to the Manager: Donor and Alumni Relations, who in turn reports to the Director of Institutional Advancement.

The successful incumbent is responsible for the following Key Performance Areas:

• Identify, research, and qualify donor and alumni prospects for the University's fundraising portfolio.
• Draft engagement briefings in consultation with the Fundraising and Alumni Relations team.
• Monitor and match funding calls or requests for proposals to the University’s fundraising portfolio.
• Update the donor and alumni database with accurate biographical data and generate reports as needed.
• Provide general support for the team’s stewardship initiatives, such as donor report reminders.
• Support data resource management by monitoring and assisting with departmental direct mail campaigns.
• Assist with the coordination of fundraising events.
• Prioritise and respond to ad-hoc requests for donor and project information.
• Provide support for ad-hoc requests across the Department for Institutional Advancement.

Minimum Requirements:(Qualification and Experience)

• National Higher Certificate or Equivalent qualification at NQF Level 5
• At least two years of relevant experience in a similar role within an advancement or development office.

Required competencies: (skills, knowledge and behavioural attributes):

• Sound understanding of fundraising processes and donor cultivation.
• Ability to research, analyse, and communicate complex information clearly and concisely.
• Strong attention to detail and accuracy in data management.
• Effective written and verbal communication skills.
• Ability to work collaboratively within a team and across departments.
• Proactive, solution-oriented approach with the ability to manage multiple priorities effectively.