Administrative Officer (Acquisitions) (Hay Level 11/B4)

Necsa

Gauteng

ZAR 200 000 - 300 000

Job description

Job title : Administrative Officer (Acquisitions) (Hay Level 11/B4)

Job Location : Gauteng, Pretoria
Deadline : April 21, 2025

Key Performance Areas

Library services

Maintain a general helpdesk and presence at the lending counter for efficient assistance to library users.
Identify and locate publications requested by library users for materials in the library collection and provide accordingly to ensure effective service delivery.
Checking books in and out at the front desk and audit outstanding books on a monthly basis.
Register new customers, maintaining and updating customer profiles on the DBTW user database.
Maintaining library records on the DBTW loans database of books taken out and brought back.
Assisting customers with internet access and ensuring their technical needs are met.
Maintaining library records on the DBTW depot database of story books taken out and brought back.
Scan newspapers daily for appropriate articles to contribute to the news review.
Managing inquiries over the counter and via email or telephone.
Digitization of library collections to enhance access and improve preservation of library materials.
Adhoc tasks as needed.
Compile departmental monthly statistics for submission to management.

Procurement & Provisioning

Provide an effective acquisition service to the Necsa group in accordance with the policies and procedures.
Order books, media and electronic material via purchase requisition workflow and update on the DBTW orders database.
Receive requested material, verify item for accuracy, and process books to ensure correctly categorised and labelled for lending purposes.
Coordinate the updating of emergency response and evacuation plan. Add holdings to the DBTW catalogue database.
Payment of invoices Workflow Procurement: Initiate Payment Requisition/ Procurement: Declare Invoice for Payment.
Apply for petty cash when required.
Place orders for stationary and supplies with the relevant Necsa store, and for other orders with the SCM department.

Compliance to SHEQ

Comply to SHEQ and ISO standards (Audits), Customer and stakeholder relations.
Maintain P-1400 Health & Safety Committee.
BBS observations monthly.

Requirements
Minimum Qualifications and Experience:

Certificate in Library & Information Science or equivalent.
Diploma in Library & Information Science will be added advantage.
Minimum 2-3 years’ experience in Library services.
Administrative / Management jobs.