Administrative Officer A2

Stellenbosch University; Stellenbosch; On-site; ZAR 300,000 - 450,000; Full time

Job summary

Stellenbosch University is seeking a Senior Administrative Officer for its Doctoral Office to support doctoral education at the Tygerberg Campus. The role involves coordinating the examination process for PhDs, managing reports, and providing comprehensive administrative support to postgraduate students and supervisors in a dynamic academic environment.

Qualifications

• Three or more years' relevant, fulltime experience.
• Self-driven, efficient individual with strong work ethic.
• Fluency in isiXhosa or Afrikaans is a plus.

Responsibilities

• Coordinate full examination process for research degrees.
• Compile reports for research committees.
• Provide on-site support and manage daily operations.

Skills

Excellent service orientation

Interpersonal skills

Attention to detail

Database experience

Project management ability

Education

Advanced diploma or B-degree

Proven professional development or honour's degree

Tools

MS Excel

Office software (MS Word, Outlook, Teams, OneDrive, Adobe Pro)

Job description

Department Description/Departement Beskrywing

Faculty of Medicine and Health Sciences

Doctoral Office

Administrative Officer A2 (Post Level 10)

(Tygerberg Campus)

Ref. TGB11/139/0625

The Faculty of Medicine and Health Sciences (FMHS) at Stellenbosch University (SU) is currently recruiting for a Senior Administrative Officer at our Tygerberg Campus. The

main purpose of this position is to support doctoral education in the FMHS by coordinating the full examination process for PhDs, compiling reports for research committees, and

ensuring data integrity around supervision. It also involves liaising with stakeholders, event coordination, and providing on-site support to Postdoctoral Fellows and Consolidocs, while

managing the day-to-day operations of the FMHS Doctoral Office.

Duties/Pligte

• Coordinating the full examination process for specific research degrees across all FMHS environments, from nominations, submissions, and results, through to reporting.
• Compiling regular reports for the FMHS Research Committee, and contributing to other committee reports.
• Monitoring data quality related to research degree supervision in the Faculty.
• Liaising with internal and external clients via various platforms.
• Coordinating and contributing to events on behalf of the environment.
• Providing on-site, on-demand support to clients.
• Office, financial, and asset management of the FMHS Doctoral Office.
• Providing ad hoc assistance to the head of the FMHS Doctoral Office.
  
  
  

Job Requirements/Pos Vereistes

• Advanced diploma or B-degree.
• Three or more years' relevant, fulltime experience.
• Excellent service orientation and sound interpersonal skills.
• Attention to detail, including consistent, meticulous copy-editing.
• Database experience.
• Excellent proficiency with MS Excel.
• The ability to work with large documents.
• Fluency with the range of office software (MS Excel, Outlook, Teams, OneDrive, Word, and Adobe Pro).
• Previous experience working directly with senior colleagues / stakeholders.
• Self-driven, efficient individual with strong work ethic and project management ability.
• Taking personal pride in an academic coordination role that is primarily deskbound, on site.
• Understanding the societal context and contribution of higher education and science.
  
  
  

Recommendation/Aanbeveling

• Previous working experience with postgraduate students and supervisors in a higher education institution.
• Proven professional development or honour's degree.
• Proficient in isiXhosa or Afrikaans.
  
  
  

How To Apply/Hoe Om Aansoek Te Doen

#PSS

The University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan.

Stellenbosch University reserves the right not to make an appointment.

Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) , must reach the University before or on the closing date of the advertised post.

APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.

Enquiries/Navrae

Enquiries regarding this post : Dr HL Groenewald on 021 938 9778, or at

Enquiries regarding remuneration/benefits, as well as technical assistance with the electronic application process: Human Resources Client Services Centre on

021 808 2753 (Stellenbosch) / 021 938 9636 (Tygerberg), or at

Currency ZAR

Commencement Date 01-Sep-2025

Closing Date 04-Jul-2025

Amount of Travel

Work At Home