Administrative Officer

UWC Online - University of the Western Cape; Bellville; On-site; ZAR 200,000 - 300,000; Full time

Job summary

The Division for Student Development and Support at a leading university seeks an office administrator to manage diverse administrative activities and support the Deputy Vice Chancellor. This role offers opportunities for students' development and requires strong communication and organizational skills, with a focus on stakeholder liaison and event coordination.

Qualifications

• Minimum of 2-5 years experience, preferably in higher education.
• Knowledge of senior management environment is advantageous.

Responsibilities

• Manage office and diary, coordinate projects and activities.
• Liaise with internal and external stakeholders, budget administration.
• Take minutes at meetings and maintain records efficiently.

Skills

Communication

Organisational

Interpersonal

Computer Literacy

Ability to work under pressure

Education

Relevant post-matric qualification or NQF level 6

Tools

Student management systems

Finance systems

Job description

The Division for Student Development and Support (SDS) plays a leading role in creating a holistic, enabling environment and excellent co-curricular opportunities for students to develop to their full potential as active scholars and responsive citizens.

Reporting to the Executive Assistant to the Deputy Vice Chancellor: Student Development and Support, the successful candidate will assist to create a positive image of SDS and contribute towards a conducive working climate.

Responsibilities will involve:

• Office and diary management
• Coordinating a wide rangeof administrativeand project related activities, whilst ensuring follow-ups to ensure their implementation
• Internal and external stakeholder liaison and engagement
• Budget administration
• Events co-ordination, monitoring and reporting
• Developing and maintaining systems to support information management and preparation for meetings
• Ensuring an efficient filing system and record keeping
• Maintaining a high level of confidentiality
• Minute taking at staff meetings andany other meeting at the request of the DVC or the Executive Assistant
• Any other administrative duties assigned by the Executive Assistant

• A relevant post-matric qualification or NQF level 6
• A minimum of two (2) to five (5) years experience, preferably within higher education

Advantageous:

• Knowledge of senior management environment

Competencies required

• Demonstrated communication skills
• Organisational skills
• Interpersonal skills
• Ability to work efficiently under pressure and without supervision
• Computer literacy
• Working knowledge of student management andfinance systems is essential