Administrative Officer

UWC Sport; Bellville; On-site; ZAR 250,000 - 400,000; Full time

Job summary

A leading university department seeks an Administrative Officer to enhance student development and support. Responsibilities include coordinating administrative activities, stakeholder engagement, and maintaining office efficiency. Candidates with a relevant qualification and solid experience in higher education are encouraged to apply.

Qualifications

• Minimum 2-5 years experience, preferably in higher education.
• Knowledge of senior management environment is advantageous.

Responsibilities

• Office and diary management.
• Budget administration and events co-ordination.
• Minute taking at staff meetings.

Skills

Communication skills

Organisational skills

Interpersonal skills

Computer literacy

Education

Relevant post-matric qualification or NQF level 6

Job description

Title of Position

Administrative Officer

Post Number

8025840

Faculty/Department

University of the Western Cape -> Deputy Vice-Chancellor: Student Development & Support -> Office of the Vice-Rector: Student Development & Support

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

16/6/2025

Role Clarification & Key Performance Areas

The Division for Student Development and Support (SDS) plays a leading role in creating a holistic, enabling environment and excellent co-curricular opportunities for students to develop to their full potential as active scholars and responsive citizens.

Reporting to the Executive Assistant to the Deputy Vice Chancellor: Student Development and Support, the successful candidate will assist to create a positive image of SDS and contribute towards a conducive working climate.

Responsibilities Will Involve

• Office and diary management
• Coordinating a wide range of administrative and project related activities, whilst ensuring follow-ups to ensure their implementation
• Internal and external stakeholder liaison and engagement
• Budget administration
• Events co-ordination, monitoring and reporting
• Developing and maintaining systems to support information management and preparation for meetings
• Ensuring an efficient filing system and record keeping
• Maintaining a high level of confidentiality
• Minute taking at staff meetings and any other meeting at the request of the DVC or the Executive Assistant
• Any other administrative duties assigned by the Executive Assistant
  
  

Minimum Requirements

• A relevant post-matric qualification or NQF level 6
• A minimum of two (2) to five (5) years experience, preferably within higher education
  
  

Advantageous

• Knowledge of senior management environment
  
  

Competencies Required

• Demonstrated communication skills
• Organisational skills
• Interpersonal skills
• Ability to work efficiently under pressure and without supervision
• Computer literacy
• Working knowledge of student management and finance systems is essential
  
  

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.