Administrative Coordinator

Westfalia Fruit; Kempton Park; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading multinational supplier in the fresh fruit sector is looking for an Admin Co-ordinator in Kempton Park. The successful candidate will handle purchasing, production monitoring, and stock reconciliation. A National Diploma in Administration and at least 2-3 years of relevant experience in a fast-paced environment is required. The role demands exceptional attention to detail, good problem-solving skills, and reliability. The company offers a comprehensive remuneration package.

Benefits

Provident funds

Insured benefits

Annual bonus option

Qualifications

• Minimum 2-3 years relevant administrative experience in a fast-paced environment.
• Experience with ERP systems is required.
• High level of commitment to accuracy and quality.

Responsibilities

• Create and manage purchase orders according to stock requirements.
• Monitor accuracy and verify daily work orders.
• Prepare and process stock adjustment journals.

Skills

Attention to detail

Good communication skills

Problem-solving skills

Education

National Diploma in Administration

Matric

Job description

Westfalia Fruit, a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce - 365 days a year & across the globe.

With the largest avocado-growing footprint in the world, we are recognized as the leading #avoexperts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.

Westfalia Fruit Products, situated in Gauteng, Kempton Park, has a vacancy for a suitably qualified and experienced: Admin Co-ordinator

Requirements

Purpose of the role:

To support daily operational activities through effective coordination and management of administrative functions. This role ensures accurate processing of system transactions, stock reconciliations and maintenance of data integrity within the ERP system. The coordinator acts as a liaison between operational teams and support functions to facilitate efficient workflows and timely issue resolution.

Key Responsibilities:

Purchase orders

• Create and manage purchase orders in line with stock requirements (Ad hoc, packaging materials and Maintenance)
• Track and follow up on open POs to ensure timely supplier delivery
• Ensure alignment of POs with Cost codes and supplier agreements
• Maintain PO status trackers and communicate updates to relevant departments (Maintenance POs included)
  
  

Production

• Monitor the accuracy of BOMs used in production
• Verification & closing of daily WOs. (Communicate deviations.)
  
  

Stock & Journals

• Prepare and process stock adjustment journals for crate collections
• Compile packaging movement data and reconcile against system records (Stock Journals)
• Perform monthly reconciliations on the CHEP portal, comparing physical pallet movements with account statements
  
  

General Admin

• Support the admin and operations teams with ad-hoc administrative tasks
• Maintain electronic and manual records where needed
• Assist with internal coordination across departments for smooth workflows
• Assisting with monthly supplier provisions
  
  

Education:

• Matric
• Minimum of a National Diploma in Administration or equivalent qualification
  
  

Experience:

• Minimum 2-3 years relevant administrative experience in a fast-paced environment, and ERP system knowledge
  
  

Behavioural Competencies:

• High level of commitment to accuracy and quality
• Attention to detail
• Drive to meet deadlines
• Good problem-solving skills
• Good communication skills
• Take ownership
• Team player
• Reliable & Trustworthy
  
  

Benefits

The Company offers a Total Guaranteed Remuneration Package which comprises provident funds, insured benefits, and an option to structure an annual bonus.

The closing date for applications will be 30 July 2025

NB: Should you not receive correspondence on 30 August 2025, please regard your application as being unsuccessful