Administrative Controller

Ad Hoc; East London; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An exciting opportunity has arisen within a dynamic international warehouse logistics organization for an Administrative Controller. This role is pivotal in managing finance-related administration and documentation, ensuring compliance with company policies, and maintaining accurate records. The successful candidate will be responsible for capturing purchase orders, processing invoices, and overseeing payroll-related tasks. If you possess a relevant tertiary qualification and have experience in a similar role, this position offers a chance to contribute significantly to the company's operations while working in a supportive and structured environment.

Qualifications

• Two years applicable working experience is required.

Responsibilities

• Administer company finance-related documentation and ensure compliance.
• Capture Purchase Orders and manage invoicing processes.
• Oversee time and attendance for payroll processing.

Skills

Numerical data understanding

Education

Relevant tertiary qualification

Job description

Administrative Controller

An exciting vacancy exists within our international warehouse logistics organisation for the role of a suitably qualified Administrative Controller.

The successful incumbent will be responsible for administering company finance-related administration and documentation.

Duties & Responsibilities

1. Ensure adherence to the Company's rules and regulations as documented in the company's disciplinary policy.
2. Ensure that housekeeping is maintained in your work area.
3. Ensure safe work practices as defined during induction and other health and safety related training and awareness campaigns.
4. Request / Receive quotes and signed off PR from requestor.
5. Capture Purchase Orders (PO) and send back to requestor or Suppliers.
6. Receive goods ordered and issue to requestor.
7. On receipt of invoice, Goods Received Note (GRN) and ensure final approval from Operational Manager.
8. Receive invoices and backing documents from Financial Controller.
9. Do control sheets / PO & GRN.
10. Obtain final approval from Operational Manager.
11. Capturing of Operational Manager's Credit Card transactions and forward it to relevant financial staff.
12. Liaise with PPE suppliers.
13. Purchasing of all items from petty cash.
14. Ensure all fines are paid.
15. Booking out Pool vehicles.
16. Do time and attendance for payroll.
17. Process overtime approvals.

Desired Experience & Qualification

1. Relevant tertiary qualification.
2. Two years applicable working experience.
3. Understand numerical data.