ADMINISTRATIVE CLERK

Department of Agriculture and Rural Development; Johannesburg; On-site; ZAR 150,000 - 250,000; Full time

Job summary

The Department of Agriculture and Rural Development seeks an Administrative Clerk for its Johannesburg office. The role involves providing clerical support, managing correspondence, and assisting in financial and personnel administration. Candidates should have a Grade 12 qualification and strong communication skills, with a focus on teamwork and proficiency in Microsoft Office.

Qualifications

• Knowledge of clerical duties and practices as well as data entry capabilities.
• Ability to operate a computer and collect data.
• Familiarity with the legislative framework governing the Public Service.

Responsibilities

• Render general clerical support services, including data organization and correspondence management.
• Provide supply chain clerical support and handle procurement processes.
• Maintain personnel and financial administration within the component.

Skills

Good communication skills

Teamwork

Planning and organisation

Flexibility

Job knowledge

Education

Grade 12 / NQF level 4 qualification

Tools

Microsoft Office Suite

Job description

Department of Agriculture and Rural Development

ADMINISTRATIVE CLERK

• Reference Number : refs/023036
• Directorate : HOD's office
• Number of Posts : 1

Requirements :

• Grade 12 / NQF level 4) qualification. Competencies: Knowledge of clerical duties and practices as well as the ability to capture data, operate computer and collecting data. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in terms of the working environment. SKILLS: Job knowledge, Good verbal and written communication skills, Good Interpersonal relations, Flexibility, Teamwork, Basic knowledge of Microsoft Office Suite, Planning and organisation, Proficient in one or more of Gauteng Official Languages.

Duties :

• Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data (line function), Update registers and statistics, Handle routine enquiries, Make photocopies and receive or send facsimiles, Distribute documents/packages to various stakeholders as required, Keep and maintain the filing system for the component, Type letters and/or other correspondence when required, Keep and maintain the incoming and outgoing document register of the component, Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services, Obtain quotations, complete procurement forms for the purchasing of standard office items, Stock control of office stationery, Keep and maintain the asset register of the component (district offices), Provide personnel administration clerical support services within the component: Maintain a leave register for the component, Keep and maintain personnel records in the component, Keep and maintain the attendance register of the component, Arrange travelling and accommodation, Provide financial administration support services in the component: Capture and update expenditure in component, Check correctness of subsistence and travel claims of officials and submit to manager for approval, Handle telephone accounts and petty cash for the component.

Notes :

• To apply for the above position, please apply online at http://professionaljobcentre.gpg.gov.za/ or Hand Deliver at Ground floor, Main entrance 56 Eloff Street, Umnotho House Johannesburg. All manual applications must include a completed, initialled, and signed NEW Z83 Form, obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Applications submitted on an OLD Z83 form will not be accepted. Certified copies of Identity Document, Grade 12 Certificate, and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report. Please ensure that you submit your application before the closing date as no late applications will be considered. If you apply for more than 1 post, please submit separate applications for each post that you apply for. Due to the large number of applications we envisage to receive, applications will not be acknowledged. The department will not accept applications sent through email or fax. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during/after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be appointed subject to positive results of the security clearance process. The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts, or the Department is affected by any process such as, but not limited to, restructuring or reorganization of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future. NB: For assistance with online applications, visit the following centres: 78 Fox Street, Marshalltown or Maponya Mall at Thuso House next to Home Affairs. It is the Department’s intention to promote retrospectivity (Race, Gender and Disability) in the Public Service through the filling of this post. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. Department’s intention is to promote equity through the filling of posts in line with the Departments’ Employment Equity Plan (Coloureds, Indians and People living with disabilities are encouraged apply). No late applications will be considered. The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.

Employer : Department of Agriculture and Rural Development

Location : Johannesburg (Head Office)

Closing Date : 01-08-2025

Criteria Questions

Do you have Grade 12 / NQF level 4) qualification?

Do you have knowledge of clerical duties and practices?

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.