Administrative Business Partner (80%)

ecoinvent Association; Stellenbosch Local Municipality; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A fast-growing organization is seeking a dedicated Administrative Business Partner to lead office management and support the management team. This role requires excellent organizational skills and adaptability to evolving business needs. Join a diverse team committed to transparency and collaboration while making a significant impact in environmental assessments.

Benefits

Flexible and Hybrid Work

Employee Professional Growth Plans

Qualifications

• Proactive and detail-oriented professional with a strong background in office management.
• Adept at keeping office operations running smoothly and supporting leadership teams.

Responsibilities

• Overseeing day-to-day office operations and managing office supplies.
• Assisting management with administrative tasks including scheduling and document preparation.
• Coordinating and booking domestic and international travel for employees.

Skills

Organizational Skills

Flexibility

Attention to Detail

Job description

About the Position:
We are looking for a dedicated and flexible Administrative Business Partner (80%) to take the lead in office management while also providing support to the management team. The primary focus of this role is to ensure the smooth operation of office functions, with additional responsibilities in assisting management as needed. As we are a fast-growing company, tasks and responsibilities may evolve over time. Three days on-site per week are mandatory.

Responsibilities:

• Office Management (Primary Responsibility):
  Overseeing day-to-day office operations to ensure smooth workflows. Managing office supplies, coordinating facility-related needs, managing vendors, suppliers and occasionally post/parcels, and providing general administrative support across teams.
• Support for Management:
  Assisting the management team with administrative tasks, including scheduling, calendar management, document preparation, and coordination.
• Backup for Senior Executive Assistant:
  Acting as a reliable backup during vacation or sick leave periods (approximately 6 weeks per year), taking over essential responsibilities with discretion and professionalism.
• Travel Booking Responsibilities:
  Coordinating and booking domestic and international travel for employees and management, ensuring compliance with company policies and budget considerations.
• Flexibility & Adaptability:
  Demonstrating a high level of adaptability to evolving business needs and taking on new responsibilities as the company continues to grow.

Your Profile

• Proactive and detail-oriented professional with a strong background in office management and administrative support.
• Adept at keeping office operations running smoothly, supporting leadership teams with high-level administrative tasks, and stepping into critical roles when needed.
• Known for excellent organizational skills, a hands-on attitude, and a solution-oriented mindset.
• Brings flexibility, reliability, and a strong sense of responsibility to every task.
• Thrives in dynamic environments and is eager to grow with the organization while taking on new challenges.

Why ecoinvent?

As a fast-growing team based in Zürich with over twenty nationalities, we embrace diversity and promote a collaborative and adventurous mindset. We are committed to building an inspiring work culture that nurtures creative thinking, transparency, and reliability.

Our benefits include flexible and hybrid work, employee professional growth plans, and our most vital asset: our community. We value transparency, flexibility, and a diverse working environment that encourages learning and continuous improvement. Collaboration is at the heart of what we do. Join us and make an impact.

Our Mission

ecoinvent is an internationally active, mission-driven organization devoted to supporting high-quality, science-based environmental assessments. Its activities include publishing and maintaining the ecoinvent database—a comprehensive life cycle inventory database that provides reliable and transparent information on the environmental impacts of various products and services. It is used by companies, researchers, and policymakers to analyze the environmental impacts of their operations and make informed decisions.