Administrative Assitant

Gbsh Consult Group; Gauteng; On-site; ZAR 20,000 - 40,000; Full time

Job summary

An established industry player is seeking an experienced Administrative Assistant to join their dynamic team. In this role, you will provide crucial support to consulting professionals, ensuring smooth operations through effective scheduling, document management, and communication. This is a fantastic opportunity to showcase your organizational skills and interpersonal abilities in a professional environment. If you thrive in a fast-paced setting and are eager to contribute to a team-oriented atmosphere, this temporary position with potential for extension is perfect for you.

Qualifications

• 2+ years of experience as an Administrative or Executive Assistant in a professional services environment.
• Strong computer fluency with MS Office and familiarity with SAP and Concur.

Responsibilities

• Provide administrative support for consulting professionals, including scheduling and document preparation.
• Manage communications and customer interactions to enhance productivity.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Listening Skills

Customer Service

Willingness to Learn

Education

High School Diploma

Bachelor's Degree

Tools

MS Office

SAP

Concur

SharePoint

Job description

We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills.

The Administrative Assistant performs administrative support functions and operations for several consulting professionals within the company. They handle duties of a highly confidential nature.

Use intuitive judgment to apply knowledge of and relieve the principal of administrative details, including supplying requested information, scheduling appointments, preparing special reports, and obtaining information from sources within or outside of the company.

Apply technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel.

Make plans and decisions regarding the planning, organizing, and scheduling of work. This position is temporary with potential for extended employment.

Responsibilities

1. Customer Service: Work professionally with various customers.
2. Communication: Explain complex or foreign information clearly and present options effectively.
3. Willingness to Learn: Engage in ongoing education and training to stay current in the field.
4. Listening Skills: Listen to clients to determine the best course of action.
5. Increase middle-level managers' productivity by screening calls, interacting with vendors and clients, and managing email correspondence.
6. Provide scheduling support to multiple individuals, including appointment, calendar, and meeting management.
7. Complete administrative processes such as time and expense reports.
8. Prepare domestic and international travel logistics and file expense reports.
9. Coordinate internal and external meetings and activities, including facility reservations, hotel accommodations, and catering.
10. Prepare and organize documents for client proposals and presentations, including contract tracking, printing, and archiving.
11. Address problems and troubleshoot with stakeholders.
12. Handle special projects with demanding deadlines.
13. Manage SharePoint databases and calendars.
14. Update and delegate tasks to ensure project deadlines are met.
15. Coordinate between departments to resolve administrative and operational issues.
16. Prepare business correspondence using Word, Excel, and PowerPoint.
17. Schedule and coordinate meetings, interviews, events, and similar activities.

Qualifications

• High school diploma required; post-secondary education or Bachelor's degree preferred.
• At least 2 years of relevant experience as an Administrative or Executive Assistant, preferably in a professional services environment.
• Computer fluency with MS Office (Word, PowerPoint, Excel, Outlook); SAP and Concur are desirable.
• Strong oral and written communication skills.
• Professional appearance and demeanor, exercising good judgment and discretion.