Administrative Assistant_South Africa

Gaming Laboratories International, LLC; Midrand; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading gaming certification firm is seeking an Administrative Assistant in Midrand. This role supports the General Manager with various administrative tasks, including schedule management and travel arrangements. Ideal candidates should have over 5 years of administrative experience, be fluent in English, and possess strong attention to detail. Competitive salaries and comprehensive benefits are offered, alongside a work culture focused on employee development.

Benefits

Medical Aid contribution

Provident Fund contribution

20 Days Paid Time Off

Annual Discretionary Bonus

Educational Assistance Program

Mental Health Benefits

Qualifications

• 5+ years of experience in the administrative field.
• Fluent in English.
• Must demonstrate strong attention to detail and correctness.
• Valid driver’s license.
• Ability to handle multiple projects and deadlines.

Responsibilities

• Assist General Manager with administrative duties.
• Coordinate travel arrangements and manage calendar.
• Prepare and administer documents and correspondence.
• Organize own schedule and set priorities.
• Ensure timely response to General Manager’s emails.

Skills

Attention to detail

Time management

Analytical skills

Stress management

Problem-solving

Education

National Senior Certificate

Tools

Microsoft Office

CRM systems

SharePoint

Job description

While providing integrity to the casino and gambling industry for over 35 years, GLI has established an incomparable team of professionals. We are looking for an Administrative Assistant to support our General Manager.

Who We Are…

With over 35 years in the industry, Gaming Laboratories International (GLI) is the global leader in the testing and certification of gaming devices and systems. We are proud of our stability and our history of world-class customer service delivery to more than 480 jurisdictions worldwide.

Why You Should Work Here…

Our employees are at the heart of everything we do, which is why they are our biggest investment. We offer competitive salaries; top-notch benefits and a company culture focused on employee development and career enhancement. Our team members have the opportunity to communicate and collaborate with colleagues around the world.

Job Summary

The Administrative Assistant is responsible for assisting the General Manager with all administrative duties including but not limited to schedule management, travel arrangements, preparing memos, invoices, Credit card expenses, data entry and filing, all other correspondence.

Essential Functions (Duties & Responsibilities)

• Administers and coordinates travel, domestic and international, including car rentals, hotel reservations and dinner/meeting reservations and records minutes, as required.
• Manages and coordinates office supplies and grocery procurement.
• Arranges, coordinates, and maintains General Manager’s calendar.
• Prepares and administers courier and freight shipping for domestic and international documents.
• Provides general information, answers questions, and directs individuals to appropriate parties as necessary.
• Orders and maintains all binding materials and supplies for proposals and documents for General Manager to use in their presentations at high level meetings.
• Obtains and assembles information for use by the department.
• Prepares all correspondence.
• Photocopies and scans information.
• Works independently and within a team on various projects.
• Organizes own schedule, sets priorities and ensures critical deadlines are met by self and other staff.
• Meets and greets all the General Manager ‘s visitors.
• Monitors and ensures all General Manager ‘s emails are seen and responded to in a timely manner.
• Works closely with all other GLI offices to obtain necessary information to better assist the General Manager in their day-to-day work.
• Assists other Manager’s with travel and expense reports and gains approval from General Manager for all charges.
• Prepares and reviews General Manager ‘s credit card reports, and cash expense reports each month.
• Keeps precise records and files for General Manager, including all correspondence with all licensing jurisdictions.
• Ensures the Executive Boardroom and GLI University Training Room are stocked with supplies and refreshments in preparation for General Manager meetings and GLI University training events.
• Scans and maintains General Manager ‘s business card database with all contacts from every meeting, show or event he attends.
• Coordinates and schedules all employee reviews for General Manager.
• Other duties and special projects, as assigned.
• Providing administrative support to other departmental managers as needed.
  
  

Required Skills/Experience

• National Senior Certificate is required.
• 5+ years of experience in the administrative field.
• Valid driver’s license.
• Fluent in English.
• Moderate/Extensive knowledge of Microsoft Systems (i.e. Office, CRM, SharePoint, and others as required).
• Computer skills including the ability to spreadsheet and word processing programs at a highly proficient level. (MS Office Word and Excel).
• Experience with office administration.
• Analytical and problem-solving skills.
• Stress management skills.
• Must demonstrate a strong attention to detail, correctness and proofreading skills.
• Time management skills.
• Frequent use of tact, discretion, initiative and independent judgment as well as ability to handle matters with confidentiality and professionalism.
  
  

Physical Requirements And Working Conditions

• Must have the ability to sit and work at a computer for extensive periods of time.
• Must have the ability to speak on the telephone with clients/prospective clients for extended periods of time.
• Must have the ability to communicate, both orally and written, with other members of the team and clients/prospective clients.
• Must have the ability to handle and organize multiple projects and deadlines.
• Must demonstrate a high degree of attention to quality, details, correctness, and deadlines.
  
  

Location: On-site in our Midrand office

Schedule: Normal hours are Monday through Friday, 40 hours per week.

Benefits

• Medical Aid contribution
• Provident Fund contribution
• 20 Days Paid Time Off (per year)
• Annual Discretionary Bonus
• Anniversary Reward Bonus
• Educational Assistance Program
• Additional Mental Health Benefits through our Employee Assistance Program
  
  

Gaming Laboratories International (GLI) is a gaming company. Any of our employees may be required to obtain a gaming license within one or all of the gaming jurisdictions. If you are requested by GLI to obtain a gaming license, your continued employment may be contingent on your ability to obtain that gaming license.

This job description should not be interpreted as all-inclusive; it is intended to identify major responsibilities and requirements of the job. The incumbent may be requested to perform other job-related task and responsibilities than those stated above.

For positions based in South Africa, preference will be given to suitably qualified candidates from designated groups in line with the company’s Employment Equity Plan and EAP targets.