Administrative Assistant Shortland Newcastle

Shortland, Newcastle; KwaZulu-Natal; On-site; USD 73 000 - 79 000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support a dynamic team dedicated to enhancing conservation values. This full-time role offers the chance to make a real impact in a fast-paced environment. You will manage financial transactions, assist with campground operations, and provide excellent customer service. The position requires effective communication skills, attention to detail, and the ability to collaborate with various stakeholders. Join a team committed to protecting the environment while developing your skills and career in a supportive atmosphere.

Benefits

Accrued Days Off

Wellbeing Programs

Learning and Development Opportunities

Qualifications

• Experience in high-pressure administrative environments with attention to detail.
• Proven ability to manage multiple tasks and deliver high-quality service.

Responsibilities

• Provide essential administrative support and manage financial transactions.
• Assist with campground operations and respond to public inquiries.

Skills

Administrative Support

Effective Communication

Financial Reporting

Customer Service

Records Management

Attention to Detail

Education

High School Diploma

Bachelor's Degree in Administration

Tools

Microsoft Office

Content Manager

SAP

MyWorkZone

Job description

Administrative Assistant Clerk Grade 1 / 2 diverse and fulfilling role!Package includes salary depending on experience : $73, - $79, per annum plus employer contributions to superannuation and annual leave loading.Full-time ongoing role based in beautiful Shortland / Newcastle.Do you want to work to make a difference for NSW?Working to protect the state's environment and heritage.About the roleAs an Administrative Assistant, you will play a key role in supporting a dynamic team committed to enhancing conservation values!

You will provide essential administrative and support services to keep operations running smoothly, all while delivering excellent face-to-face customer service using a variety of technologies.

Collaborating closely with both office and field staff, you will be involved in tasks such as managing financial transactions like creating purchase orders and processing invoices, basic financial reporting, coordinating contractors, and handling roster and fleet management.

This is an opportunity to make a real impact in a fast-paced, purposeful environment!You will also assist the general public with verbal and written enquiries, including park or amenity closures, licenses, injured wildlife, and taking payments using a PoS system.

Additionally, you will provide administrative support for campground operations, including managing the RezOnline booking system, handling revenue, processing weekly banking, liaising with contractors, assessing and processing monthly payments, and reviewing post-stay surveys.The role also supports internal stakeholders across the Hunter Central Coast Branch by handling general enquiries, preparing reports for senior staff and managers, assisting with training and travel arrangements, managing shared mailboxes, calendars, and resources, and providing support during incidents such as bushfires.The role contributes to meeting the Agency's corporate objectives by ensuring compliance with policies, processes, procedures, audits, and statutory requirements.

Tasks include records management using Content Manager (CM), maintaining asset registers, assisting with Work Health and Safety and leave audits, taking meeting minutes, collating documents for insurance claims, and demonstrating inclusivity and respect in all interactions.About youTo be successful, you will have : Experience managing competing demands with high attention to detail, ensuring timely and efficient administrative support.Effective communication skills (both written and verbal) and the ability to collaborate with colleagues, senior managers, contractors, the public, and other government organizations.Proven experience in delivering high-quality service, responding to enquiries, assessing tasks, and adjusting priorities.Experience in administrative tasks such as ordering, purchasing, filing, managing mail, creating and storing documents, maintaining office equipment, and overseeing supplies.A good understanding of budgeting, purchasing, financial processes, and reporting.Willingness to support incident management during high-pressure situations like bushfires.Ability to learn and use multiple software systems including Office , MS Teams, Content Manager, SAP, MyWorkZone, and finance software.Experience with computer-based systems for word processing, spreadsheets, and records management.Knowledge of financial and HR management procedures, policies, and practices.To view the Role Description : Administrative AssistantWho we areThe Department of Climate Change, Energy, the Environment, and Water (DCCEEW) works to protect the state's environment and heritage.

It leads on climate change and drives the transition to a sustainable, net-zero economy powered by affordable, reliable, and clean energy.DCCEEW conserves and protects natural environments, manages the NSW national park estate, biodiversity, and Aboriginal cultural heritage for future generations.We acknowledge the custodial responsibilities of Aboriginal peoples of NSW and are committed to establishing meaningful partnerships in environmental management.What we can offer youNSW National Parks and Wildlife Service offers opportunities to expand your career and skills : Accrued days off in addition to annual leaveWellbeing programs including the Fitness PassportLearning and development opportunities including in-house trainingWhat we doAbout NSW National Parks & Wildlife ServiceVisit a parkHunter Central Coast Branch OverviewTo ApplyIf interested, please submit your application with a resume and cover letter expressing your interest and suitability.Applications close : Wednesday 23rd of April at 11 : 55 pm.For further information, contact the Hiring Manager Jenny Paterson, Administrative Support Officer, or via email.A recruitment pool may be created for ongoing and temporary opportunities over the next 18 months.Our commitmentWe aim to build a workforce that reflects and serves the diverse communities of NSW, including people of all ages, genders, backgrounds, and abilities.Need assistance?Our commitment to diversity and inclusion.Support for people with disabilities.Information on adjustments for the application process.For application adjustments, contact our Talent Acquisition Team or Varvara Kuraeva, referencing number .

Aboriginal or Torres Strait Islander applicants can access our guides or contact our Aboriginal Career Pathways team.