Administrative Assistant / Production Coordinator

Scholars Film; Durban; On-site; ZAR 150,000 - 250,000; Full time

Job summary

A dynamic production company in Durban is seeking an Administrative Assistant / Production Coordinator to streamline operations and support various projects. Ideal candidates are organized, tech-savvy, and thrive in fast-paced environments. With over 2 years of administrative experience, you'll play a critical role in maintaining efficiency and supporting creative processes.

Benefits

Collaborative creative team environment

Opportunities for learning and growth

Qualifications

• 2+ years in an admin/operations/office coordinator role.
• Experience in a creative or production environment is a bonus.

Responsibilities

• Oversee general office administration and support cross-departmental needs.
• Assist with onboarding, employee records, and leave tracking.
• Coordinate software licenses, user access, and troubleshooting.

Skills

Organizational skills

Attention to detail

Problem-solving

Tools

Cloud-based tools

Spreadsheets

Job description

Administrative Assistant / Production CoordinatorAdministrative Assistant / Production CoordinatorGet AI-powered advice on this job and more exclusive features.Direct message the job poster from Scholars FilmProjects Director at Scholars | Lead Project Manager | Driving Creative Execution, Client Partnerships & Production ExcellenceAbout UsWe are a dynamic, full-service production company that partners with brands and agencies to deliver world-class visual content.

From concept to post-production, we work with global clients across industries to tell stories that move, inspire, and connect.As we grow, we're looking for an organized, tech-savvy, and proactive Administration Coordinator to join our team and keep our operational wheels turning smoothly.The RoleThis role is ideal for someone who thrives in a fast-paced, creative environment and enjoys wearing multiple hats.

You'll support the day-to-day operations of the company, ensuring that our people, processes, and tools are functioning efficiently and effectively.Key ResponsibilitiesOversee general office administration and support cross-departmental needsMaintain company records, contracts, and documentationAssist with onboarding, employee records, and leave trackingCoordinate freelancer contracts and complianceProcess basic financial admin such as receipts, and petty cashWork with finance partners to track budgets and expensesMaintain databases, asset libraries, and internal systemsGenerate internal reports and support data hygiene across platformsCoordinate software licenses, user access, and troubleshootingOversee equipment inventory, check-outs, and servicingBook travel, accommodation, and transport for productionsSupport location permitting and logistical planning as neededAbout You2+ years in an admin / operations / office coordinator roleStrong organizational skills and attention to detailComfortable with spreadsheets, cloud-based tools, and digital platformsA self-starter who enjoys solving problems and creating orderExperience in a creative or production environment is a bonusWhy Join Us?Be part of a growing, collaborative creative teamWork on exciting projects for global brandsLearn and grow within a supportive environmentSeniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesMedia ProductionReferrals increase your chances of interviewing at Scholars Film by 2xSign in to set job alerts for "Production Administrative Assistant" roles.We're unlocking community knowledge in a new way.

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Administrative Assistant • Durban, KwaZulu-Natal