Administrative Assistant II (P12) (5-Year Fixed Term Contract)(Facilities Management: Departmen[...]

University of Johannesburg; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading educational institution in Johannesburg seeks a financial administrator to manage billing and financial records. The candidate must hold a National Diploma in Finance and have 3-4 years of relevant experience. Responsibilities include invoicing, account reconciliation, and managing tenant queries. This role requires excellent organization and communication skills, alongside experience with the MDA Financial System.

Qualifications

• 3-4 years experience in billing tenants.
• Experience in financial administration including managing debtors and creditors.
• Ability to compile reports on tenants' account statuses.

Responsibilities

• Monitor administrative projects for the department.
• Reconcile tenants' accounts and prepare invoices.
• Compile reports on payment statuses to management.

Skills

Billing of tenants

Attention to detail

Good communication skills

Organisation skills

Time management

Education

National Diploma (NQF 6) in Finance

Tools

MDA Financial System

Job description

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future”.

Job description

Provides office services by monitoring administrative projects and providing overall general and financial administration duties to the department. Liaise with on-site personnel, owners, tenants, and contractors when required.

Responsibilities:

• Biling of tenants
• Reconciliation of Tenants' accounts
• Invoicing of Student Centre Tenants
• Import utilities meter readings electronic files
• Compile reports on tenants' statuses to Management
• Capture payments onto the MDA system
• Track rental payments from bank statements monthly
• Follow-up on outstanding rental payments
• Compile Rental Arrears Reports
• Address rental queries raised by tenants
• Handle debtors' and creditors' queries
• Perform ad hoc duties in compliance with lease agreements

Minimum requirements

• National Diploma (NQF 6) in Finance
• Three (3) to four (4) years' experience in billing tenants, including preparing and distributing accurate monthly invoices for rent and utilities
• Experience in generating invoices for Student Centre Tenants, ensuring charges are correctly applied and compliant with lease agreements
• Experience in capturing tenant payments into the MDA system with accurate record-keeping
• Proven ability to compile reports on tenants' account statuses, including overdue payments and arrears
• Experience in financial administration, including managing debtors and creditors
• Experience using the MDA Financial System for 3-4 years

Competencies and Behavioural Attributes:

• Telephone Etiquette Skills
• Attention to detail
• Good communication skills
• Organisation skills
• Time management
• Ability to work under pressure
• Office Administration
• Analytical and problem-solving skills
• Good client/customer service skills
• Ability to work independently

Recommendations:

• Previous experience in finance administration
• Proven experience with the MDA Financial System

Enquiries:

Job content: Dr Joe Manyaka (Senior Director) at Tel. [phone]

Remuneration and benefits: Ms Nozuko Mazibuko (HCM Business Partner) at Tel. [phone]

Your application, including a detailed Curriculum Vitae and contact details of at least three referees, must be uploaded before or on the closing date. Please attach copies of your highest qualification, proof of registration with professional bodies, and, if applicable, a list of research outputs or a portfolio of creative work. Candidates may undergo psychometric testing and other selection processes.

Equal Opportunity Statement:

The University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and individuals from historically disadvantaged groups. The University reserves the right not to fill the position if operational needs dictate. If you do not receive a response within 8 weeks of the closing date, please assume your application was unsuccessful.