Administrative Assistant I

Job Description

Part of the SA Central Administration team

Job Title:

Administrative Assistant I

Job Description

Part of the SA Central Administration team. Responsible for general admin tasks, central team processes, hosting clients, diary management, and administration for the Country Lead NA. The site frontline hours are from 3pm to 12am on weekdays.

We are seeking an Administration Assistant to join our team. As a global BPO with international clients and a staff of innovators, we value integrity, commitment, and a wow factor.

We desire a personable individual with a cheerful demeanor, a warm persona, excellent email manners, highly organized, meticulous, driven, and passionate about helping others. Ability to juggle responsibilities efficiently while maintaining priorities is essential.

If you believe you can represent our team and thrive in our Durban office, please send your CV today.

What You’ll Be Doing

1. Maintaining security protocols, monitoring logbooks, and issuing visitor badges in collaboration with Frontline administrators at Durban sites.
2. Serving as the administration contact for our Country Lead in Durban.
3. Assisting with client visits and external guests for the Country Lead.
4. Screening calls for the Country Lead.
5. Taking and distributing messages.
6. Managing boardroom areas in coordination with the Frontline Administrator.
7. Reporting maintenance issues.
8. Supporting evacuation procedures.
9. Managing all boardroom bookings for the Country Lead.
10. Handling inbox and calendar management for the Country Lead.
11. Preparing conference calls, meeting requests, equipment, and printing documents for sessions.
12. All duties must be performed with strict confidentiality.

What You’ll Need

1. Matric (Essential)
2. Intermediate proficiency in MS Word, PowerPoint, and Excel
3. Excellent communication and interpersonal skills
4. Minimum 12 months experience in a coordinator/administrator role
5. Clear credit, disciplinary, and criminal records

Please note that appointments will be made in line with the company’s EE plan.

Location:

ZAF Durban - 2 Ncondo Place, Ridgeside Drive, Umhlanga Ridge

Language Requirements:

Time Type: Full-time

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R1605652

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

IT Services and IT Consulting