Administrative Assistant -Health & Safety (Property Management)

Urang; Stellenbosch; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading property management company is seeking an Administrative Assistant in Stellenbosch to support compliance operations. The role involves financial administration, contractor coordination, and maintaining accurate records. Ideal candidates will have strong experience in financial processes and contractor management. This position offers a competitive salary with opportunities for career progression in a collaborative environment.

Benefits

Competitive salary (R10,000 – R15,000/month)

Opportunities for professional growth

Supportive team environment

Qualifications

• Strong financial administration experience including invoicing and reconciliations.
• Experience managing contractors and coordinating access.
• Excellent organisational skills and attention to detail.
• Proficient in data systems and document management.

Responsibilities

• Prepare and submit invoices while verifying supplier invoices.
• Liaise with contractors for access and necessary documentation.
• Set up new properties in compliance systems and maintain accurate records.
• Manage departmental inboxes and assist in scheduling.

Skills

Financial administration

Contractor coordination

Organisational skills

Communication skills

Spreadsheet proficiency

Problem-solving

Job description

Job Title: Administrative Assistant – Health & Safety

Location: Remote/Office-based as required

About Us

Urang Group is a leading property management company, providing expert services across London and beyond. Our Health & Safety team ensures that residential buildings remain safe, compliant, and well-managed, working closely with contractors and property managers to deliver excellence at every step.

We are now seeking a skilled Administrative Assistant with strong financial administration experience and a proven background in working with contractors. This role is central to keeping our compliance operations on track and ensuring seamless service delivery.

The Role

The Administrative Assistant will provide vital support across onboarding, compliance, financial processes, and contractor coordination. You’ll handle everything from setting up new blocks in our systems and managing access for works, to preparing invoices and monitoring contractor performance.

This is a hands-on role where accuracy, organisation, and communication are key. You’ll be trusted to manage financial reconciliations, track approvals, chase outstanding reports / payments, and ensure every action leaves a clear audit trail.

Key Responsibilities

• Financial Administration: Prepare and submit invoices, verify supplier invoices, track client approvals, and reconcile accounts.
• Contractor Coordination: Liaise with contractors to arrange access, provide documentation, and track reports and remedial works.
• Onboarding & Compliance Data: Set up new properties in compliance systems, gather key details, and maintain accurate records.
• Reporting & Escalations: Ensure contractor reports and H&S documents are logged, uploaded, and distributed; follow up on late or missing information.
• Office & Team Support: Manage departmental inboxes, assist with scheduling, prepare meeting minutes, and support internal compliance checks.

What We’re Looking For

• Essential: Strong financial administration experience (invoicing, reconciliations, supplier/client approvals).
• Essential: Experience working directly with contractors and managing access/coordination.
• Excellent organisational skills and attention to detail.
• Confident communicator, able to liaise with multiple stakeholders.
• Proficient with spreadsheets, data systems, and document management platforms.
• Proactive problem solver with the ability to prioritise and manage deadlines.

Why Join Us?

• Competitive salary (R10,000 – R15,000/month).
• Join a collaborative, growing Health & Safety team within a leading property management company.
• Exposure to both compliance and contractor management, building strong transferable skills.
• Opportunities for professional growth and career progression.
• A fast-paced, supportive environment where your work makes a real impact.

This role supports the company’s commitment to Employment Equity. In line with the Employment Equity Act, preference will be given to suitably qualified South African citizens from designated groups.

Candidates must have legal authorisation to work in South Africa. The company reserves the right not to make an appointment.

Please Note: Applicants must be based in the Cape Town/Winelands area or nearby, with the ability to attend occasional in-person meetings in Stellenbosch. A stable internet connection is essential, particularly during periods of load shedding.