Administrative Assistant – Environmental, Safety & Security

Marathon Petroleum Corporation; Gauteng; On-site; USD 43,000 - 66,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant for their Environmental, Safety & Security team. This role is crucial in supporting the Mandan Refinery and Dickinson Renewable Diesel Facility by managing regulatory documents, maintaining records, and assisting with departmental reports. The ideal candidate will thrive in a collaborative environment, showcasing strong organizational and communication skills while navigating a fast-paced setting. Join a company that values diversity and fosters personal and professional growth, providing a competitive benefits package and a supportive workplace culture.

Qualifications

• 3+ years of administrative support experience required.
• Proficiency in Microsoft Office is essential.

Responsibilities

• Manage regulatory filing and document control for ES&S.
• Assist in maintaining the ES&S SharePoint site.

Skills

Microsoft Office Suite

Organizational Skills

Time Management

Verbal Communication

Written Communication

Confidentiality

Education

High School Diploma or Equivalent

Associate Degree in Environmental or Health and Safety

Tools

SharePoint

Job description

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

POSITION SUMMARY :

Marathon Petroleum Company is seeking an Administrative Assistant- Environmental, Safety & Security (ES&S) to support its Mandan Refinery and Dickinson Renewable Diesel Facility located in North Dakota. The ES&S Administrative Assistant will play a vital role by supporting the Environmental, Health and Safety, Process Safety Management and Emergency Response team with administrative support.

This position reports to the ESS Manager and is in Mandan, ND. The selected candidate will be required to travel to Dickinson, ND (100 miles) using company transportation based on workload at both locations.

KEY RESPONSIBILITIES :

1. Responsible for management of regulatory filing, organization, document control and proper retention for company documents.
2. Develops and maintains necessary records and files for efficient operation of the ES&S Department.
3. Reviews documents and saves them in a systematic and logical manner in the document management system. Able to tie subjects together from various documents to search and find related topics.
4. Assists in maintaining the ES&S SharePoint site ensuring content is current, accurate and relevant in accordance with established requirements.
5. Supports and assists with the preparation of departmental reports, including KPI (key performance indicator) reports.
6. Maintain department calendar of events, schedules, routine meetings and makes travel arrangements.
7. Manages the completion of expense reports related to training and travel, reviews for accuracy and in accordance with policies.
8. Maintains spreadsheets to track departmental expenses, review coding of expenses, and issue requisitions as directed.
9. Supports and assists with training and meeting preparation to include, not limited to, development of training materials and presentations, room reservations, room set up and tear down, meal coordination, printing materials, etc.
10. Participates in development, review, and implementation of ES&S standards.
11. Assist with the composition, proofing and editing of letters and memoranda from verbal direction or from knowledge of Company policies and procedures.
12. Assist in finalizing external communications to regulatory agencies, tracks submitted documentation for proper reporting and record keeping.
13. Prepares copies, collates, binds, and distributes reports and presentations as needed.
14. Assist other departments, on a as needed basis, to support a variety of company events, meetings, community, and employee engagement activities.

EDUCATION AND EXPERIENCE :

1. Minimum high school diploma or equivalent required.
2. Minimum 3 years of clerical / administrative support experience required.
3. Associate degree in environmental or health and safety discipline preferred.
4. Valid driver’s license required.
5. Experience in Environmental, Safety, and Security (ES&S) standards, policies and practices preferred.
6. Experience in industrial environment or petroleum refining, logistics, or petrochemical industries preferred.

SKILLS :

1. Proficiency with the current Microsoft Office suite to include excellent keyboarding skills.
2. Understanding on how to navigate various software applications.
3. Strong organizational skills with the ability to handle various projects with varying degrees of priorities.
4. Ability to work independently in a fast-paced environment to meet deadlines.
5. Excellent time management skills and the ability to work with confidential information while supporting multiple individuals daily.
6. Excellent verbal and written communication skills with ability to work with the needs of cross functional teams.

PAY AND BENEFITS :

Compensation starting from $43,800.00 - $65,900.00 depending upon experience with a highly competitive benefits package including retirement and medical.

Benefits information can be found on.

Marathon Petroleum Company LP (“MPC”) is an equal employment opportunity employer. All applicants will be considered without regard to their race, color, religion, sex, age, disability, national origin, sexual orientation, genetic information, gender identity, veteran status, or other legally protected status.

Employees must be able to perform the essential functions of the job with or without reasonable accommodation.

Equal Opportunity Employer : Veteran / Disability

To view benefit information for Marathon Petroleum Corporation please visit mympcbenefits.com.

As an energy industry leader, our career opportunities fuel personal and professional growth.

Job Requisition ID : 00012694

Location Address : 900 Old Red Trl NE

Employee Group : Full time

Employee Subgroup : Regular