Administrative Assistant – Climate Cluster

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A prominent organization in Pretoria is seeking an Administrative Assistant for its Climate Cluster team. The role involves providing essential transport and administrative support, ensuring smooth operations for the JUST SA project. The ideal candidate will have relevant experience, a strong sense of service, and proficiency in English. Join a diverse, purpose-driven team focused on impactful climate initiatives.

Benefits

Diverse and inclusive working environment

Professional development opportunities

Supportive team culture

Qualifications

• Valid Code 10 driver's licence with a Professional Driving Permit (PDP).
• 1–3 years of relevant administrative experience.
• Good command of English and familiarity with Gauteng/Mpumalanga road networks.

Responsibilities

• Provide transport, logistics, and administrative support.
• Safely transport project staff and manage trip logbooks.
• Conduct vehicle management and support logistics for events.

Skills

Driving Skills

Logistics Management

Attention to Detail

Organizational Skills

Communication Skills

Education

Grade 12 / Senior Certificate (NQF Level 4)

Tools

MS Office

Job description

Are You the One?

Are you a reliable, organised, and service-driven individual who enjoys being the backbone of smooth operations?

The Climate Cluster team in Hatfield, Pretoria is looking for a proactive Administrative Assistant who can offer hands-on support with driving, logistics, and office administration. If you take pride in responsibility, value structure and want to contribute meaningfully to a team working on impactful climate initiatives, then this role may be your next step.

Why You?

If you are a service-oriented individual with strong driving, logistics, and administrative skills—and you enjoy supporting a purpose-driven team that contributes to sustainable development - this role may be for you.

You thrive in a structured yet dynamic environment, take ownership of your work and understand the importance of safety, professionalism and teamwork in enabling the success of a busy project team.

What You Will Be Doing

You will provide critical transport, logistics and administrative support to the JUST SA project and the broader Climate Cluster.

Key Responsibilities Include

Driving and Transport

• Safely transporting project staff, guests and goods - primarily within Gauteng and Mpumalanga - with flexibility for occasional overnight trips
• Managing trip logbooks and ensuring all travel is recorded and signed off
• Running official errands and supporting logistics for events and workshops
• Maintaining the cleanliness, roadworthiness, and safety of the vehicle, and ensuring timely servicing and minor repairs
  
  

Vehicle Management and Fleet Support

• Conducting routine vehicle checks (oil, tyres, water, lights, etc.) and ensuring safety compliance
• Managing vehicle documentation and monthly fuel usage tracking
• Supporting vehicle insurance claims and registration processes
• Leading SOP development and vehicle booking system management
  
  

Administrative Support

• Standing in for the administrative assistant when needed
• Relocating office furniture and keeping storerooms organised and stocked
• Assisting with procurement and logistics planning for events
  
  

Knowledge Management

• Keeping the team informed about changes in driving regulations
• Assisting seconded colleagues with vehicle registration and licensing
• Sharing traffic and route updates via the cluster’s communication channels
  
  

What You Need To SucceedMinimum Requirements

• Grade 12 / Senior Certificate (NQF Level 4)
• Valid Code 10 driver’s licence with a Professional Driving Permit (PDP)
• 1–3 years of relevant experience with solid references
• No major accidents within the past 3 years
• Good command of English
• Familiarity with Gauteng and Mpumalanga road networks
  
  

Additional Strengths We Look For

• Excellent defensive and responsible driving skills
• Professional appearance and respectful conduct
• Strong sense of service, punctuality, and attention to detail
• Calm under pressure, with resilience and self-discipline
• GPS navigation and map reading skills
• Basic MS Office proficiency (Outlook, Word, Excel, Teams)
• Knowledge of German is an advantage
  
  

What’s In It for You?

• A respectful, diverse, and inclusive working environment
• The opportunity to contribute to meaningful climate projects
• Professional development within a globally connected organisation
• A supportive and purpose-driven team culture
  
  

How to Apply

If you meet the criteria and are excited by this opportunity, we encourage you to apply. Subject Line: Application for Administrative Assistant – Climate Cluster

Include The Following

• A 1-page motivation letter stating why you are the ideal candidate, your added value, and your expected salary range
• A detailed CV (with nationality clearly indicated)
  
  

Closing Date: 4 July 2025

Applications without a motivation letter will not be considered. Only shortlisted candidates will be contacted.

At GIZ, we are committed to employment equity, inclusion, and diversity. We welcome applications from individuals of all backgrounds. Persons with disabilities are strongly encouraged to apply.