Administrative Assistant – Climate Cluster

GIZ.; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading organisation committed to climate initiatives is seeking an Administrative Assistant in Gauteng. This role involves vital support in driving, logistics, and office administration, playing a crucial part in a purpose-driven team aiming for impactful climate solutions. Candidates should have strong administrative skills, a valid driver’s license, and a passion for sustainable development.

Benefits

Diverse and inclusive working environment

Opportunity to contribute to climate projects

Professional development opportunities

Supportive team culture

Qualifications

• Minimum 1-3 years relevant experience with solid references.
• Valid Code 10 driver’s licence with a Professional Driving Permit (PDP).
• Good command of English and familiarity with Gauteng and Mpumalanga road networks.

Responsibilities

• Safely transporting project staff and managing vehicle documentation.
• Providing administrative support and assisting with logistics planning.
• Conducting routine vehicle checks to ensure safety compliance.

Skills

Driving

Logistics Management

Administrative Skills

Attention to Detail

Time Management

Education

Grade 12 / Senior Certificate (NQF Level 4)

Tools

MS Office (Outlook, Word, Excel, Teams)

Job description

Are You the One?

Are you a reliable, organised, and service-driven individual who enjoys being the backbone of smooth operations?

The Climate Cluster team in Hatfield, Pretoria is looking for a proactive Administrative Assistant who can offer hands-on support with driving, logistics, and office administration. If you take pride in responsibility, value structure and want to contribute meaningfully to a team working on impactful climate initiatives, then this role may be your next step.

Why You?

If you are a service-oriented individual with strong driving, logistics, and administrative skills—and you enjoy supporting a purpose-driven team that contributes to sustainable development - this role may be for you.

You thrive in a structured yet dynamic environment, take ownership of your work and understand the importance of safety, professionalism and teamwork in enabling the success of a busy project team.

What You Will Be Doing

You will provide critical transport, logistics and administrative support to the JUST SA project and the broader Climate Cluster.

Key responsibilities include:

Driving and Transport

• Safely transporting project staff, guests and goods - primarily within Gauteng and Mpumalanga - with flexibility for occasional overnight trips

• Managing trip logbooks and ensuring all travel is recorded and signed off

• Running official errands and supporting logistics for events and workshops

• Maintaining the cleanliness, roadworthiness, and safety of the vehicle, and ensuring timely servicing and minor repairs

Vehicle Management and Fleet Support

• Conducting routine vehicle checks (oil, tyres, water, lights, etc.) and ensuring safety compliance

• Managing vehicle documentation and monthly fuel usage tracking

• Supporting vehicle insurance claims and registration processes

• Leading SOP development and vehicle booking system management

Administrative Support

• Standing in for the administrative assistant when needed

• Relocating office furniture and keeping storerooms organised and stocked

• Assisting with procurement and logistics planning for events

Knowledge Management

• Keeping the team informed about changes in driving regulations

• Assisting seconded colleagues with vehicle registration and licensing

• Sharing traffic and route updates via the cluster’s communication channels

What You Need to Succeed

Minimum Requirements

• Grade 12 / Senior Certificate (NQF Level 4)

• Valid Code 10 driver’s licence with a Professional Driving Permit (PDP)

• 1–3 years of relevant experience with solid references

• No major accidents within the past 3 years

• Good command of English

• Familiarity with Gauteng and Mpumalanga road networks

Additional Strengths We Look For

• Excellent defensive and responsible driving skills

• Professional appearance and respectful conduct

• Strong sense of service, punctuality, and attention to detail

• Calm under pressure, with resilience and self-discipline

• GPS navigation and map reading skills

• Basic MS Office proficiency (Outlook, Word, Excel, Teams)

• Knowledge of German is an advantage

What’s In It for You?

• A respectful, diverse, and inclusive working environment

• The opportunity to contribute to meaningful climate projects

• Professional development within a globally connected organisation

• A supportive and purpose-driven team culture

How to Apply

If you meet the criteria and are excited by this opportunity, we encourage you to apply. Subject Line: Application for Administrative Assistant – Climate Cluster

Include the following:

• A 1-page motivation letter stating why you are the ideal candidate, your added value, and your expected salary range

• A detailed CV (with nationality clearly indicated)

Closing Date: 4 July 2025

Applications without a motivation letter will not be considered. Only shortlisted candidates will be contacted.

At GIZ, we are committed to employment equity, inclusion, and diversity. We welcome applications from individuals of all backgrounds. Persons with disabilities are strongly encouraged to apply.