Administrative Assistant Bookkeeper -

Somewhere; Durban; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A remote services company is seeking an Administrative Assistant & Bookkeeper to support executive operations. This fully remote role involves managing schedules, performing bookkeeping tasks via QuickBooks Online, and providing administrative support. The ideal candidate has 2-3 years of relevant experience and must be available during U.S. business hours. Competitive salary offered between $1000 - $1500 per month.

Qualifications

• 2-3 years of experience in administrative support or bookkeeping.
• Excellent English communication skills both written and verbal.
• Demonstrated proficiency in QuickBooks Online.
• Strong communication and organizational skills.

Responsibilities

• Maintain accurate financial records using QuickBooks Online.
• Organize the executive's inbox and manage communications.
• Plan and optimize business travel.
• Procure office supplies and manage vendor communications.

Skills

Organizational skills

Communication skills

Problem-solving skills

Time management

Tech-savvy

Tools

QuickBooks Online

Google Workspace

Microsoft Office Suite

Job description

Administrative Assistant & Bookkeeper

Location : Remote (U.S. business hours preferred)

Working Hours : 9am - 5pm

Monthly Salary : $1000 - $1500

About the Role :

We are seeking a highly organized resourceful and proactive Administrative Assistant & Bookkeeper to support our busy executive and small business operations. This hybrid role is ideal for someone who thrives in a fast-paced environment is tech-savvy and can seamlessly balance administrative tasks with light but consistent bookkeeping duties.

Roughly 75 80 of the role is administrative in nature while 20 25 focuses on weekly bookkeeping responsibilities via QuickBooks Online. The right candidate will also be adept at managing calendars coordinating travel and logistics purchasing supplies and performing online research to support business operations.

Key Responsibilities :

Bookkeeping 20 25

• Maintain accurate and up-to-date financial records using QuickBooks Online
• Review and categorize receipts and match to appropriate accounts
• Process and track invoices bills and payments
• Perform weekly bank reconciliations and verify documentation
• Prepare financial summaries or ad hoc reports as requested
• Manage vendor and contractor expense records

Administrative Support 75 80

Inbox Management : Organize the executive s inbox flag urgent emails draft responses and manage follow-ups

Calendar & Schedule Management :

Translate meetings appointments events flights etc. into calendar activities

Proactively manage update and optimize the executive s schedule

Set reminders and ensure timely

Phone & Appointment Coordination :

Make calls to schedule or adjust meetings reservations or services as needed

Monitor and adapt to real-time schedule changes

Travel & Logistics :

Plan book and optimize business travel (flights accommodations rental cars etc.

Handle itinerary updates and last-minute travel needs

Company Mail Management :

Monitor mail uploaded to the Northwest account

Save mail to OneDrive and notify stakeholders with attachments and required actions

Purchasing & Vendor Management :

Procure office equipment branded merchandise employee tools etc.

Coordinate with suppliers and vendors for purchases or services

Online Research :

Compare vendors / suppliers and research new tools or services to improve operations

Evaluate current subscriptions or platforms for cost-saving opportunities

General administrative support : document organization internal communications and light data entry

Preferred Tools & Platforms :

QuickBooks Online (Required)

Google Workspace (Gmail Calendar Docs Sheets)

Microsoft Office Suite

Bonus : Familiarity with Gusto Asana or similar tools

Qualifications :

2 3 years of experience in administrative support bookkeeping or operations roles

Excellent English communication skills both written and verbal

Demonstrated proficiency in QuickBooks Online

Strong communication and organizational skills

High attention to detail and ability to work independently

Proactive problem-solver with strong time management abilities

Comfortable operating in a dynamic small business setting

Work Schedule :

Fully remote role

Must be available during U.S. business hours

Bookkeeping tasks occur weekly; administrative tasks are ongoing throughout the week

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full Time

Experience : years

Vacancy : 1