Administrative Assistant

JOB TITLE : Administration Assistant - Electronic Waste Management Company

INDUSTRY : Electronic waste management

Salary / CTC : R 8 000 – R 8 500 (depending on current earning, experience and qualifications)

Report to : Manager

Job Summary :

To provide administrative support to the management and operations teams, ensuring efficient handling of office tasks, documentation, and communication. The role requires attention to detail, organisational skills, and the ability to manage multiple tasks in a dynamic environment.

Key Responsibilities :

Office Administration :

• Manage day-to-day administrative tasks, including filing, data entry, and document management.
• Coordinate office supplies and ensure the office is well-maintained.
• Handle incoming calls, emails, and correspondence.
• Prepare reports, memos, and other documents as required.

Scheduling and Coordination :

• Assist in scheduling meetings, appointments, and travel arrangements.
• Coordinate and organise company events, training sessions, and workshops.
• Assist with basic bookkeeping tasks such as invoicing, expense tracking, and processing payments.
• Maintain financial records and assist in preparing monthly financial reports.

HR Support :

• Assist with HR-related tasks such as maintaining employee records, coordinating interviews, and onboarding new staff.
• Handle timesheets, leave requests, and employee queries.

Health and Safety Compliance :

• Ensure that all administrative processes are aligned with the company’s health and safety policies.
• Assist in maintaining health and safety records and documentation.

Customer and Supplier Interaction :

• Serve as a point of contact for customers and suppliers, handling inquiries and providing necessary information.
• Coordinate with suppliers for the timely delivery of materials and services.

Support to Management :

• Provide administrative support to the General Manager and other senior staff.
• Assist in preparing presentations, reports, and documentation for meetings.

Communication :

• Maintain clear and effective communication channels within the office.
• Draft and distribute internal communications, newsletters, and announcements.

Qualifications and Experience :

Education :

• High school diploma or equivalent. A certificate in office administration or a related field is preferred.

Experience :

• Minimum of 2 years of experience in an administrative role

Skills :

• Strong organisational and time management skills.
• Proficient in MS Office (Word, PowerPoint, Outlook).
• Proficiency in Excel is a must
• Excellent written and verbal communication skills.
• Ability to multitask and prioritise tasks effectively.
• Familiarity with basic bookkeeping and HR processes.
• Understanding of health and safety regulations in an office environment.

Personal Attributes :

• Detail-oriented with a high level of accuracy.
• Strong problem-solving abilities.
• Professional demeanour and a team player.
• Ability to work independently with minimal supervision.
• A proactive attitude and willingness to learn.

Additional Requirements :

• Flexibility to occasionally work outside regular office hours when necessary.
• A valid driver’s license may be preferred.