Administrative Assistant

New York Medical College; Pretoria; On-site; Full time

Job summary

An established industry player is seeking an organized and professional administrative assistant to support the VP for Research. This full-time onsite position involves managing daily operations, including calendar management, event planning, and administrative tasks. The ideal candidate will have a Bachelor's degree, strong Microsoft Office skills, and a collaborative customer service attitude. Join a dynamic team where your contributions will help drive research initiatives and support academic excellence. If you thrive in a fast-paced environment and enjoy working independently while being part of a team, this role is perfect for you.

Qualifications

• Bachelor's degree required, preferably in communications or sciences.
• 2-3 years of administrative experience in academia or research institutions preferred.

Responsibilities

• Manage the VP's calendar, assist with event planning, and maintain office supplies.
• Perform routine tasks like screening calls and maintaining files.

Skills

Microsoft Office

Customer Service

Event Planning

Social Media Management

Communication Skills

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

MS Teams

Zoom

iPad/iPhone Applications

Job description

Overview

Reporting to the VP for Research and team to accomplish the goals of the Office of the Vice-President for Research (OVPR). This position will be primarily assisting the VP with day-to-day operations, managing the VP's calendar and travel, basic invoicing and other projects as needed by the VP and/or team. Their role is to also assist in maintaining records, event organizing, and other administrative tasks as needed. This position does not offer remote or hybrid work and is onsite full-time.

Responsibilities

• Performs routine daily tasks, such as managing the front desk, screening calls, maintaining files and restocking the office supplies and other office expenses.
• Responsible for assisting the coordinator with event planning, promotion and social media for the core office and those reporting to the VP as a whole.
• Keep track of VP's calendar, inspections, renewals, etc., including management of records, databases, and onboarding of staff and volunteers.
• The employee must be effective under pressure, organized, and professional.
• Assist with tracking department expenditures for the VP as needed.

Qualifications

Education requirement: Bachelor's degree required. Background in communications or sciences preferred.

Technical/computer skills: Must have strong Microsoft Office skills, including Word, Excel, Outlook, MS Teams. Must be able to utilize Zoom. Must be able to use iPad/iPhone applications, and social media.

Prior experience: Working knowledge of research and STEM outreach, or social media and administrative experience is preferential. At least 2-3 years experience with administration in academia or research institutions preferred.

Other skills/requirements: Must have collaborative customer service attitude and skills, exceptional written and oral communication. Must have ability to work independently, to anticipate departmental needs and function as a team member.

Physical demands: Must be able to walk between multiple sites on campus and able to lift up to 40 pounds on occasion.

Minimum Salary

USD $24.00/Hr.

Maximum Salary

USD $30.00/Hr.