Administrative Assistant

Invision HR; Paarl; Hybrid; ZAR 120,000 - 180,000; Full time

Job summary

A recruitment agency in Paarl, South Africa is seeking an Administrative Assistant to provide essential support by handling daily administrative tasks. Responsibilities include assisting directors with tasks, managing office operations, and maintaining records. Candidates should have Matric and a relevant qualification, with strong organizational skills and proficiency in Afrikaans and English. Offering a professional environment that encourages continuous development.

Qualifications

• 1-2 years of administrative experience preferred, but not required.
• Experience in an accounting, legal, or professional service firm is beneficial.
• HR experience would be an advantage.

Responsibilities

• Assist Directors and Client Managers with administrative tasks.
• Support client management and invoicing processes.
• Perform general office management duties.

Skills

High accuracy and attention to detail

Strong organizational and time management skills

Professional communication and presentation

Tech-savvy and proactive

Proficient in Afrikaans & English (Read, Write, Speak)

Education

Matric

Certificate or Diploma in Administration or Office Management

Tools

Microsoft Office Suite

Xero

Draftworx

Practice Management Software

Job description

The Administrative Assistant provides essential support to the organization by handling daily administrative tasks.

This role ensures smooth office operations, allowing staff to focus on their core responsibilities.

Key Responsibilities

• Assist Directors and Client Managers with administrative tasks
• Support client management and invoicing processes
• Perform general office management duties
• Handle travel arrangements
• Maintain records and databases
• Assist with document preparation and reporting
• Provide operational support as needed
• Perform various ad hoc tasks as required
  
  

Working Conditions

• Office-based role with occasional remote work, subject to team requirements
• Some travel may be required
• Continuous professional development is encouraged
  
  

Requirements

Qualifications & Experience

• Matric (Required) (strong grades in Mathematics & Accounting beneficial)
• Certificate or Diploma in Administration or Office Management (Preferred)
• 1-2 years of administrative experience (Preferred, but not required)
• Experience in an accounting, legal, or professional service firm is beneficial
• HR experience would be an advantage
  
  

Software Proficiency

• Microsoft Office Suite
• Xero, Draftworx, Dext, SARS platforms (Beneficial)
• Practice Management Software
  
  

Skills & Attributes

• High accuracy and attention to detail
• Ability to handle confidential information
• Strong organizational and time management skills
• Professional communication and presentation
• Ability to work under pressure and meet deadlines
• Intermediate computer skills
• Proficient in Afrikaans & English (Read, Write, Speak)
• Strong interpersonal skills
• Tech-savvy and proactive
• Ability to work well in a team and independently
• Basic numerical skills (spreadsheets, calculations)