Administrative Assistant

Job Description

The Special Project Department provides an environment where temple patrons may have a positive and uplifting experience by maintaining temples at standards established by the First Presidency. The Administrative Assistant performs administrative duties for the Area Temple Facilities Manager and the department.

Responsibilities

1. Typical responsibilities include, but are not limited to:
2. Preparing documents, reports, charts, and graphs.
3. Maintaining and updating calendars, scheduling, and/or coordinating meetings.
4. Making travel arrangements.
5. Creating and/or maintaining filing systems.
6. Reviewing and distributing mail, collecting data, and compiling information.
7. Answering telephone calls and responding to routine inquiries.
8. Providing a wide variety of administrative and support services for a workgroup, department, and Area Temple Facilities Manager.
9. Making decisions and performing tasks that are moderately complex and often non-routine. Sound judgment, accuracy, and timeliness are required, especially when assisting in resolving complex issues and problems.
10. Assisting in budget preparation and control activities.
11. Administering programs, projects, and/or processes specific to the operating unit served.
12. Serving as an administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.
13. Conducting research, analyzing information, and preparing recommendations.
14. Resolving conventional problems, questions, or situations in conformance with defined criteria, practices, or protocols.
15. Assisting in orienting and training lower-level employees.
16. Handling confidential information.

Qualifications

1. Must be worthy to hold a current Temple Recommend.
2. High School qualification plus two years of post-high school education or training.
3. Six years of related experience; advanced office skills which include: Excellent communication skills, highly efficient with computerized business applications (spreadsheet, tables, forms and charts), good research, analytical, and data summation skills.
4. Ability to author correspondence with minimal supervision.
5. Tasks require sound judgment, accuracy, and timeliness.
6. Skill level requirement: completion of the following assessment tests with a passing score: Microsoft Word-Experienced Users, Excel Basic and PowerPoint Essentials.